Administrative Associate

UN Children's Fund, New Delhi, India

Skill Required:, Finance and AccountsMedia and Communication
Preferred Experience: 
5 years
Closing Date for Applications: 
11th May, 2019

Job Description

UNICEF works in 190 countries and territories to protect the rights of every child, everywhere, every day, to build a better world for everyone. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. And we never give up!

For Every Child, AN ADVOCATE:

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

The Communication, Advocacy and Partnerships (CAP) Section comprises of 12 specialists/officers working together with all 13 field offices and other sections to create compelling public-facing content and visibility to programme results and advocacy. Through multiple platforms and in multiple languages, CAP draws attention to the many facets of UNICEF’s work, encouraging public support, participation and action, as well as ensuring greater transparency and accountability.

The Communication, Advocacy and Partnership section is the custodian for communication production services and brand. This includes managing Long Term Agreements and relationships with service providers and individual vendors that provide support in communication content production. This includes film making, design, photography, writing, digital and video editing. The large volume of visibility and content production related support to programmes and field offices requires strong, coordinated admin support to manage the day to day processes related to providing these services, in-line with communication strategy.

How can you make a difference?

If you are a committed, creative professional and are passionate about making a lasting difference for children in the world's thereby ensuring a better future for every child, this is the chance to make a difference. Under the supervision and guidance of the supervisor, the Administrative Associate (communication services) is responsible for executing a broad variety of procedural and specialized administrative and supply related tasks for the respective section requiring in-depth knowledge of UNICEF administrative procedures, processes and policies.

The communication associate will provide supply and administrative support to the management of key communication and content production services and contracts (including general communication contracts and rosters, as well as events, photographic, audio-visual and graphic design production support services) with a specific focus on supply related procedures. The communication associate will also provide administrative support for the activities of the CAP Section and Network, as well as to major events.

Major duties and responsibilities:

  • Administrative Support to development, planning and execution of communication strategy and content production
  • Budget Monitoring
  • Office Planning & Project Management
  • Procurement
  • Communications & Workflow
  • Calendar/Meetings/Correspondence Management
  • Events/Logistics
  • Invoice Processing
  • Supplies/Equipment


  • Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
  • Experience: A minimum of 6 years of relevant administrative or clerical work experience is required.
  • Language Requirements: Fluency in English is required. Knowledge of another UN language or local language including Hindi is considered as an asset.


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