Administrative Associate

UN Children's Fund, Syria

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
19th December, 2019

Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, strength

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Under general supervision of the Country Field Security Advisor (CFSA), or Field Security Advisor (FSA), the Admin. Associate, (Security) is responsible for assisting the CFSA/FSA in the execution of his/her security related duties.

Main Duties/Responsibilities:

  • Provide comprehensive review of countrywide security situation on a daily basis through local media and other open media sources, advise the CFSA/FSA on trends and or incidents with early warning value that could affect UNICEF personnel, assets, and operations.
  • Provide support to the CFSA/FSA in investigations, in-depth incident reports and security risk assessments countrywide or individually as requested; share UNICEF staff significant incident reports (SSIR) with UNICEF OPSCEN and the Regional Security Advisor.
  • Conduct field trips to support sub-offices or UNICEF field missions at short notice whenever requested by CFSA/FSA.
  • Maintain UNICEF Warden System up-to-date, including updating lists for staff, and eligible dependents. Ensure that fire safety arrangements, plans for fire/building evacuation, relocation/evacuation of staff to a safe haven are updated and efficiently implemented, tested, and resolve problems related to relocation/evacuation.
  • Maintain Security Risk Management Measures (MRMM) for equipment; assist in developing and implementing SRMM and ensuring that all UNICEF offices are compliant.
  • Carry out security evaluations and provide advice on security measures for the residences of UNICEF staff to ensure full implementation of Residential Security Measures (RSM) as requested by the CFSA/FSA.
  • Act as the direct focal point for security guards in area assigned; support security guards in solving problems, report any incidents to CFSA/FSA; authorize change of shifts, and verify attendances and/or absences of security guards.
  • Keep track of all visiting UNICEF staff to the country and register UNICEF staff movements in Syria; map UNICEF offices, sub-offices, operations and staff residents using Google Earth and Google mapping.
  • Be on call 24/7 to provide security & safety support to CFSA/FSA and UNICEF personnel and dependents, when required. Assist field staff in their security clearance requests through UNDSS Syria.
  • Conduct Security training courses for UNICEF personnel, security guards, and others as appropriate; provide newly arrival security briefing for new staff members.
  • Evaluate, develop and recommend procedures. Participate in discussions on new/revised procedures by the Security Management Team (SMT); Interpret and assess the impact of changes and make recommendations on follow up actions.
  • Maintain close liaison with all Security Focal Points in the country and maintain of communication links with UNDSS staff and Inter-Agency Radio Room. Ensure that the appropriate level of confidentiality is maintained with regard to UNICEF security matters.
  • Perform any other related duties assigned by the supervisor

To qualify as an advocate for every child you will have:

  • EducationCompletion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.
  • Work Experience: Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities. Prior security, preferably in the military or police context or related field of work would be an advantage. Prior experience with the UN system; specifically, the UN Security Management System or an International NGO is highly desirable.
  • Language Proficiency Fluency in English & Arabic.


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