The Officer is responsible for providing secretarial and administrative support in OGC.
Responsibilities:
Producing and completing legal documentation and forms (such as execution versions of contracts, signing announcements and confirmations, corporate authorisations, including certificates, shareholder proxies and powers of attorney, and first drafts of standard agreements (e.g. indemnity agreements).
Filing and archiving of legal documentation in various hard copy and electronic systems using Livelink and the TCRS systems.
Liaising with internal and external clients on legal matters such as legal due diligence and execution modalities;
Processing consultancy engagements in accordance with all relevant procedures and approval processes, preparing engagement/consultancy contracts and arranging invoicing.
Updating legal knowledge management databases held by LTT in Livelink to ensure correct templates and data is used for management reports.
Managing correspondence as required.
Assisting with internal reporting for OGC and DCF management in respect to LTT technical cooperation projects.
Arranging travel, itineraries, visas and process travel expenses in compliance with Bank’s policies and procedures.
Provide support during absences of other LTT OTE staff.
Arranging internal events, webinars, meetings and conference calls and receiving visitors.
Assisting with the arrangement of external events: online and offline.
Preparing and organising documents for management committee meetings and Board meetings.
Preparing and amending power point presentations (external and internal and ensuring appropriate EBRD templates are used).
Performing any other administrative tasks as assigned.
Producing and completing legal documentation and forms (such as execution versions of contracts, signing announcements and confirmations, corporate authorisations, including certificates, shareholder proxies and powers of attorney, and first drafts of standard agreements (e.g. indemnity agreements).
maintaining the internal knowledge sharing database which updates the Corporate Climate Governance Facility intranet website.
Requirements:
Secondary/High School Education.
A recognised legal secretarial qualification such as the Legal Secretaries Diploma provided by the Institute of Legal Secretaries and PAs is useful but is not essential.
Fluent English, with excellent written and oral communication skills.
Knowledge of another language (e.g. Russian, German, French, Turkish or Arabic) both written and spoken would be useful (but such knowledge of relevant language is essential for RO-based roles).
