Administrative officer

World Health Organization

Qamishli, Syria

Experience: 0 to 3 Years

Skill Required: HR and Admin

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO GPW13 in the context of biennial plans agreed on with the Ministry of Health and Medical Education of Syria and harmonized with the United Nations country team.

DESCRIPTION OF DUTIES

  • Draft, recommend and implement systems, norms and procedures, in compliance with existing policies, for the administration of human, financial and material resources, as well as for the monitoring, control and evaluation of such processes.
  • Assist in the planning, organization, operation and evaluation of the administrative and financial services. 
  • Formulate general and specific budgetary estimates for projects; plan, organize and monitor the application, control and accounting of approved budgetary allocations by programmes. 
  • Provide administrative support in the implementation of all WHO collaborative programme through preparation of relevant proposals for all planned activities as per plans of action and periodic monitoring/reporting of their implementation in compliance with rules and procedures.
  • Monitor procurement of services and supplies required to ensure smooth running of the Country Office and implementation of the WHO collaborative programme, track inventory, coordinate logistics and HR, ensure appropriate asset management, and review local contracts to ensure best value for money as per the delegated authority.
  • Provide a range of human resources services, including forecasting future needs, coordinating/facilitating recruitment, training and staff orientation and implementation of performance management in collaboration with the relevant RO/HRO.
  • Manage Information Technology support services provided by sub-contractors and in coordination with the Regional Office.

REQUIRED QUALIFICATIONS
Education

  • Essential: University degree in public administration or business administration or in other field related to the work to be performed

Experience

  • Essential: At least 1 year experience at the national level in administration project and budget management.
  • Desirable: Previous experience in administrative or programme areas in WHO or an UN agency would be an asset, preferably in a developing country.

Skills

  • Ability to work closely in harmony with government and international officials at all levels.
  • Excellent time management skills and the ability to work under pressure.
  • Demonstrated ability to act independently and exercise sound judgment.
  • Ability to work harmoniously as a leader as well as member of a team.
  • Thorough knowledge of administrative and management principles and practices (including, but not limited to the areas of Human Resources, Finance, Budget, Logistics, Procurement and Security).
  • Good general knowledge of enterprise resource planning systems.
  • Skills in programme formulation, design and research development an asset

Use of Language Skills

  • Essential: Expert knowledge of English. Expert knowledge of Local.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2300730&tz=GMT%2B05%3A30&tzname=Asia%2FCalcutta