Administrative Officer

Food and Agriculture Organization

Juba, South Sudan

Experience: 5 to 10 Years

Skill Required: HR and Admin

The FAO Representation in South Sudan is organized around three main units: Programme, Operations and Administration. The current portfolio of projects in South Sudan includes activities related to agriculture, livestock, fisheries and natural resource management, and is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the effective and efficient provision of administrative, financial and other support services so as to ensure smooth implementation of projects/programmes at the Country Office.
Key Functions:
  • Advises in the preparation of the Programme of Work and Budget (PWB) in consultation with relevant technical officers and the headquarters technical divisions; prepares and consolidates work plans; proposes revised plans and strategic measures to implement successfully the biennial programme of work and monitor effectively budgetary trends;
  • Prepares periodic budget reports for submission; prepares post planning and monitoring and other regular and ad hoc reports;
  • Contributes to the development of results-based management concepts and policies and monitoring and reporting procedures;
  • Develops, implements and monitors corporate activities, identifies operational, administrative, information technology and other constraints and proposes solutions to improve quality, timeliness and cost effectiveness;
  • Overviews the maintenance of imprest accounts and other budgetary reports; acts as Certifying Officer, monitors availability of funds under all programmes; ensures that financial commitments and expenditures are accurate and consistent with established guidelines;
  • Trains and supervises staff and field project personnel on all administrative and operational matters and undertakes special missions for training on budgetary, financial and managerial issues in line with the Organization's regulations policies and procedures;
  • Establishes effective working relationships with Government counterparts at appropriate level for Government Contributions to the work programme;
  • Oversees operational and staffing requirements of the Office and its projects, and ensures optimal staffing of the office and projects;
  • Participates in review meetings to assess managerial and operational capacities, scrutinize reliability and solvency of selected implementing partners;
  • Assesses training needs and encourages training events as well as other human resources-related activities;
  • Optimizes the management of Office's premises, the allocation of space and the provision of services for the renovation and the maintenance of premises and be responsible for security for MOSS compliance;
  • Establishes and maintains partnership with headquarters units, interacts with Internal and External Auditors and prepares replies to audit observations and queries;
  • Organizes and participates in meetings, workshops, celebrations and other events;
  • Performs other related duties as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements
  • Advanced university degree in business or public administration, accounting or a related field;
  • Seven years of relevant experience in financial management, administration and planning;
  • Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
Technical/Functional Skills
  • Work experience in more than one location or area of work, particularly in field positions, is desirable;
  • Extent and relevance of experience in financial management, administration and planning;
  • Extent and relevance of experience in organizing programme proposals and monitor programme implementation.