The WHO Asia-Pacific Centre for Environment and Health (ACE) aims to:
Generate scientific information, monitor trends, and analyze evidence to support advocacy, programs, policies, and actions on urban and island health, environment, and climate change, with emphasis on adaptation;
Assist Member States in developing policies to protect and promote health and well-being by adapting global norms and standards, building capacity, and providing technical assistance;
Engage with sectors, international agencies, donors, and stakeholders to accelerate policy and action on climate and health in the Western Pacific Region and beyond.
DUTIES
The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office.
Provide support in the administrative arrangements for travel, including preparing travel authorizations, flight and hotel bookings, visas and following up on required clearances.
Provide clerical support in the preparation of events and meetings and administrative arrangements for workshops and seminars. Obtain and disseminate, as required, documents and information from staff and focal points of internal departments and external stakeholders.
File electronic and hard-copy official records, retrieving and distributing material, as needed in accordance with standard office procedures.
Answer telephone calls, responding to routine queries and direct or forward to the appropriate staff members, as required.
Type correspondence and format documents and presentations in line with WHO and departmental styles.
Register and route mail, correspondence and other documents, employing tracking systems.
Perform other duties as required by the administrative team to support the operations of the Centre.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education with formal training in secretarial and clerical duties.
Desirable: Additional training or certification in IT support, logistics, or fleet/transport management is strongly desirable.
Experience:
Essential: Minimum of two years relevant work experience in general administration and office support functions.
Skills:
Thorough knowledge of office procedures and administrative practices, with the ability to distinguish routine from non-routine tasks.
Skilled in drafting correspondence, preparing meeting summaries, and maintaining accurate records.
Proficient in using computers, web-based resources, and various software applications, with the ability to troubleshoot basic IT issues and adapt to new technologies.
Knowledge of transport and fleet management practices, including vehicle maintenance, safety procedures, and scheduling.
Ability to work harmoniously as part of a team, adapt to diverse educational and cultural backgrounds, and maintain a high standard of personal conduct.
Strong attention to detail, organizational skills, and ability to manage multiple tasks efficiently.
