Archiving Assistant

United Nations Development Programme, Colombo, Sri Lanka

Skill Required:, Research and Analysis
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
1st July, 2019

Job Description


The Senior Human Rights Advisor Unit is a component of the Office of the UN Resident Coordinator and is responsible for providing advice, technical expertise, situational assessments and analysing human rights issues to the UN Resident Coordinator and the UN Country Team (UNCT) in Sri Lanka as well as OHCHR, the UN Human Rights Mechanisms (Charter and treaty based), and when requested and appropriate, other UN Agency headquarters or UN Secretariat Departments; building the capacity (training and other) of the UNCT to integrate a human rights based approach into on-going and envisaged humanitarian, recovery and development work of the UN: supporting the UNCT in convening relevant working groups on human rights and protection issues, supporting and/or undertaking relevant projects as is appropriate and possible on human rights issues. The other key function and current priority of the Senior Human Rights Advisor in Sri Lanka is support the Government of Sri Lanka in designing a comprehensive transitional justice strategy to address the legacy of past based on four pillars including accountability, truth seeking, reparation and institutional reform, based on its commitment made during 30th session of the Human Rights Council in September 2015 (resolution 30/1 on promoting reconciliation, accountability and human rights in Sri Lanka).

In this regard the Government of Sri Lanka introduced a bill to establish the Office on Missing Persons (OMP) on 22 May 2016 and Parliament adopted the Office on Missing Persons (Establishment, Administration and Discharge of Functions) Act No. 14 of 2016 on 23 August 2016. The Office on Missing Persons is an independent and permanent body dedicated to the search for and tracing of missing persons and the clarification of the circumstances in which they went missing. A central function of the OMP is to centralise data including from existing records held by other institutions.

This project seeks to ensure the physical preservation of historical records relating to disappearances and the missing; digitise and archive these records comprehensively; create a basic taxonomy and index records; develop an archive database of scanned materials for the OMP to enter metadata of historical records and save scanned materials; and develop the framework for a permanent database.


The main objective of the assignment is to provide overall assistance to the archiving initiative, with direct guidance and supervision from the Principal Project Coordinator and the Research and Archiving Officer.

In parallel, the incumbent will receive guidance from the Commisssioner of the OMP and the Senior Human Rights Advisor, OHCHR.

The incumbent will undertake the following functions:

  • Scan, verify and upload all physical records available in Tamil;
  • Ensure all digitized records are tagged and saved following agreed classifications;
  • Follow archiving processes for physical preservation of records;
  • Any other task assigned by the Research and Archiving Officer.

Duties and Responsibilities

Expected Output/Deliverables

  • Assist with completion of the digitisation and indexing of all records available in Tamil;.
  • Contribute to the preservation of physical records and protection of their integrity including through their digitisation;
  • Assist with completion of a comprehensive database of all records;
  • Confidential and sensitive information to be protected.



The prospective consultant should have following competencies demonstrated during the assignment.


  • Technical competency: Sound knowledge in digitisation of hard copy documents, document management and running a database on human rights, rule of law and transitional justice mechanisms.
  • Partnerships: Ability to develop good relationship with the stakeholders involved
  • Results: Ability to deliver and meet stipulated deadlines and follow protocols.

Required Skills and Experience

Education: Bachelor’s degree or equivalent in history, law, economics, social sciences, development studies, or related fields;.


  • A minimum of 1-2 years of work experience, with experience in data record maintenance and databases for research;
  • Experience in relation to historical documentation, archives and data digitisation desirable;
  • Knowledge and interest in the areas of human rights, rule of law, transitional justice is desirable;
  • Demonstrated coordination skills, ability to work with technical teams and long-term strategic partnership;
  • Excellent communication and partnership building skills with multi-dimension partners, people skills for conflict resolution and negotiation;
  • Computer proficiency especially related to professional office software packages (Microsoft Office);


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