Asia Operations Manager

Open society foundations, Singapore City, Singapore

Skill Required:, Finance and AccountsHR and Admin
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
8th July, 2015


Job Description

Job Profile

As part of the APRO senior management team, the Director of Operations will work closely with the Asia Regional Director and two Regional Managers on a regular basis, as well as liaise regularly with all Asia units/offices/foundations and the central administrative/operations units that serve the entire OSF network. More specifically, the Asia Operations Manager will be responsible for:

  • leadership - actively contribute to the APRO senior management team on matters relating to APRO programming, strategy, management, governance, and budget to ensure, among other things, operational efficiency and budgetary compliance. As required, represent the Asia Regional Director at meetings within the Open Society network and externally. Provide the Asia Regional Director with regular assessments of APRO regional operations
  • legal - oversee risk management and legal activities for APRO, in collaboration with OSF’s Office of the General Counsel, ensure that all Asia offices/foundations and staff are in legal compliance with regard to office registration, accounting and auditing requirements, staff immigration and tax obligations, and the contracting of consultants.  Work with OSF central administrative/operations departments on APRO office set up, operationalization and closure (as necessary)
  • finance and budget - in collaboration with the APRO finance officer, develop and oversee internal finances, including the annual planning and budget processes, and monitor expenditures over the course of the year.  Assist the Asia Regional Director and Asia Regional Managers in overseeing the preparation of the annual budget plans, and in the grant and budget approval process. In collaboration with the APRO Director’s Office and OSF’s central finance office, administer and review financial plans and budgets; create internal processes to monitor spending and adjustments of the programmatic units; approve payments; and keep Asia Programs’ units and the APRO Director’s Office team regularly updated on spending
  • administration - provide leadership in designing APRO’s internal administrative systems. Ensure that the APRO teams organize their events, conferences, and travel efficiently and effectively, and integrate the team into office-wide administrative tasks and projects. The Asia Operations Manager will have significant approval authority for all related payments and the contracts management system
  • human resources - liaise with OSF Human Resources regarding consistent role alignment, benefits and salaries for APRO staff. The Asia Operations Manager will lead and support broader administrative processes and work with Human Resources to identify professional development opportunities for all of APRO
  • management - provide leadership for the operations unit.  In this role, s/he will develop a work plan and performance goals for the operations unit.  The Asia Operations Manager will also be responsible for supervising the finance officer and other unit team members, including the writing of the annual performance appraisals and support for team members’ pursuit of professional development opportunities
  • office and IT - work with the Open Society Foundations IT and Facilities units on office issues including space allocation, IT needs for current/new staff and offices/foundations, and maintenance. Ensure smooth daily functioning of operations of APRO offices/foundations, working with foundation directors and boards as needed.  Work with the Asia Regional Director and the APRO senior management team to develop and oversee staff and data security procedures related to the APRO offices/foundations, particularly in the event of an emergency
  • special projects - develop and coordinate special projects as requested by the Asia Regional Director, including implementation of new and enhanced OSF-wide systems and opportunistic projects that may arise in response to evolving priorities

Qualifications

  • bachelor's degree (B.A.) from a four-year college or university, advanced degree preferred, and 5 to 10 years relevant experience and/or training; or equivalent combination of education and experience
  • 5-10 years working in a leadership position on administrative or operations roles with specific experience on financial matters, complex budgets, strategic operations, legal compliance and/or administration
  • strong desire to undertake that which is necessary to support the strategic vision and activities of APRO and the Open Society Foundations
  • ability to think broadly and strategically with a passion for detail and numbers
  • demonstrated experience leading teams and promoting effective management systems and practices especially in diverse offices; must enjoy management
  • knowledge of Excel and also facility with or energy to learn the multiple software programs used by the Open Society Foundations, including SalesForce
  • strong organizational skills and close attention to detail
  • strong listening, written and verbal communication skills with sensitivity to cultural communication differences
  • ability to manage several simultaneous projects in a fast-paced environment
  • discretion and ability to handle confidential issues
  • willingness to travel frequently
  • experience in social justice/philanthropy and/or in a complex, diverse, multi-site international organization is a plus, but not required
     

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