The International Water Management Institute (IWMI), a CGIAR Research Center is looking for a competent, self-motivated, and dynamic candidate to join its Headquarters as Assistant Human Resources Officer.
Duties And Responsibilities
Assist in the coordination of IWMI’s internship and fellowship program, which includes managing the life cycle of interns from recruitment and hiring to departure from the organization.
Maintain accurate and up-to-date human resource files, records, databases and documentation for internship and fellowship programs of IWMI.
Provide answers to questions frequently asked by interns and hiring managers regarding policies and procedures in the HR department and refer more complex questions to appropriate senior-level HR staff or management.
Process payments, primarily related to internships, fellowships and clear commitments related to internships.
Perform periodic audits of internship and training files and records to ensure that all the required documents are collected and filed appropriately.
Provide various periodic and ad hoc reports related to internships and fellowships.
Entry of up-to-date data of internships and fellowships for Power BI reports and analysis.
Proactively manage requests and prioritize appropriately.
Performance Management and Capacity Development
Support IWMI’s training and Development activities and to maintain accurate and up to date information in the IWMI’s learning platform.
Maintain accurate and up-to-date records, databases and documentation for training and capacity development activities.
Process payments related to approved training and capacity development activities.
Assist in following up the completion of IWMI’s performance management process, including users of Tool - 2 and hosted staff.
Provide various periodic and ad hoc reports related to training.
Introduce systems and processes that increase efficiencies and continually improve the overall effectiveness of services.
General:
Provide clerical and administrative support to the HR department.
Provide support with HR communications in various publications and events.
Assist with the planning and execution of special events, such as organization-wide HR meetings, employee recognition events and other HR-related events.
Perform other duties as assigned.
Requirements:
Minimum Educational Qualifications And Experience:
Advanced Level qualification with a professional qualification in human resources management.
A bachelor’s degree in business or a related field is preferred.
Six months to two years of HR administrative experience in a demanding HR environment.
Experience in working with databases, generating reports and producing accurate information in the form of tables, spreadsheets and graphics.
Knowledge, Skills And Abilities:
Essential:
Knowledge of human resources functions.
Meticulous attention to detail and good organizational skills.
Service oriented with good interpersonal skills.
Ability to work independently and meet tight deadlines.
Excellent spoken and written communication skills in English.
Computer literacy and proficiency in using Microsoft Office software (Word, Excel, PowerPoint and Outlook).
Ability to handle sensitive and confidential information and situations with tact, professionalism and diplomacy.
