As an (Associate) Accounting and Transaction Processing Officer, you will work within the Mandate Accounting and Administrative Expenses Division within the Transaction Processing & Reconciliations Unit.
You will ensure the operational processing of Procure-to-Pay transactions, Travel & Expenses reimbursements, VAT matters, administrative fees income and nostro account reconciliations in compliance with accounting standards and policies and procedure manuals. Furthermore, you will formulate and implement business process optimizations and evaluate the impact of new regulatory requirements affecting the Unit’s activities.
Operating Network:
You will report to the Head of the Transaction Processing and Reconciliations Unit and will work in autonomy with close co-operation with the entire Department and other services inside and outside the EIB Group.
Accountabilities:
Hold responsibility for executing the transaction processing, control and reporting processes in the area of operating expenses and fee income
Execute regular reviews and evaluations of business processes in own domain; update their procedure manuals and the related Internal Control Framework
Contribute to the communication of transaction processing and reconciliation related strategies, policies and procedures throughout the organisation in order to ensure an efficient delivery of the unit’s responsibilities
Contribute to digital transformation projects and cross-directorate process improvements in order to align the Bank’s processes and policies to best practice
Participate in the communication and the implementation of best-in-class practices and policies throughout the Bank and within the own directorate in order to ensure an efficient delivery of the unit’s responsibilities
Maintain external and internal relations relating to transaction processing and reconciliations in order to enable the Bank to apply best in class practices and policies
Follow up on changes of regulatory requirements affecting the unit’s activities to identify impacts on business processes and enhance the own and the team’s knowledge on the related subjects
Depending on experience, provide guidance and support to more junior staff.
Qualifications:
University Degree in Business Administration, Accounting, Finance, Law or related fields.
At least 3 years of relevant professional experience in a similar role in accounting, transaction processing or related areas in a multinational organization
Good knowledge of generally accepted accounting principles; basic knowledge of International Financial Reporting Standards (IFRS) and European Directives on accounting standards would be an advantage
Knowledge and experience with EU VAT and its implications
Knowledge of E-Invoicing concepts and its implications.
Good analytical and problem-solving skills
Knowledge of Enterprise Resource Planning (ERP) solutions
Experience in implementing process optimization and digital transformation projects in particular in the area of Procure to Pay (i.e. gap identification, operational change roadmaps, change management, communication)
Knowledge of software applications such as PeopleSoft Financials (AP, AR, Travel & Expenses), Business Objects, Wall Street Suite (CLM), and Accurate Reconciliation will be an asset
Proficient knowledge of MS Excel (and ideally VBA), very good knowledge of the other standard MS Office tools
Excellent knowledge of written and spoken English and a good command of French (*). Knowledge of other EU languages would be an advantage.
