The Development and Outreach Department of Human Rights Watch (HRW) is seeking candidates for the position of Associate in the Zurich office to provide administrative assistance to the Zurich team. The Zurich office serves as an important base for HRW’s development, fundraising, and outreach activities in the German-speaking part of Switzerland.
This is a fixed-term, part-time position at about 24 hours per week (approximately a 60% work schedule) for about eight months for parental leave coverage with an anticipated start in March 2024 and an anticipated end in October 2024. This role requires availability to work occasional nights and weekend event.
The Associate will be based in Zurich and will report to the Associate Director of Development and Outreach based in Zurich.
The successful candidate may have the option to work remotely, but is encouraged to work from the Zurich office about 1-2 days per week. We aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.
Assist in the preparation and follow-up of major organizational fundraising, cultivation, and outreach events, including, but not limited to, the Zurich Benefit Dinner, public lectures, film screenings, and private events;
Provide administrative support including scheduling, preparing for and taking minutes at meetings, responding to inquiries, recording and processing divisional finances, and making travel arrangements;
Organize logistical aspects of events by maintaining and updating spreadsheets and data base records, documenting gifts received, preparing solicitation and acknowledgement materials, organizing and shipping event materials, collating follow-up fundraising reports, etc.;
Maintain the Salesforce database by updating and processing donor and financial information and overseeing data entry for special events and cultivation initiatives;
Support the daily activities for HRW’s Zurich Committee, donors, and prospects including conducting research on individual and foundation prospects using various online tools to support donor solicitation strategies, maintaining extensive files, contact lists and databases, scheduling and preparing briefs and materials for meetings, and drafting donor communications;
Coordinate the development of content for printed materials and presentations; and coordinate the development and logistics for mailings; and
Perform other responsibilities as may be required.
A bachelor’s degree, or equivalent experience, is required. An apprenticeship in a relevant field (e.g. a commercial apprenticeship) and two years of post-apprenticeship professional experience would also be acceptable.
A minimum of one year of relevant work experience is required.
Related Skills and Knowledge:
Prior office/administration experience and strong organizational skills are required.
Excellent oral and written communication skills in English is required. Proficiency in German is desirable.
Strong interpersonal skills and the ability to communicate with a wide variety of audiences, including donors, are required.
Ability to work well under pressure while juggling multiple tasks simultaneously are required.
Self-motivation and the ability to take initiative, prioritize with minimal supervision, and work independently as well as function as a member of a team are required.
Strong analytical skills and the natural curiosity and creativity needed to conduct online research are required.
Ability to make sound decisions consistent with functions is required.
Proficiency in computer programs including MS Office applications is required; experience with Salesforce or other donor databases is highly desirable.
Experience with event planning, community engagement, and/or philanthropy is preferred.