Associate Director of Administration

FHI 360, Kabul, Afghanistan

Skill Required:, Business Development/ Resource MobilizationPolicy/ Advocacy and Campaign
Preferred Experience: 
5 years
Closing Date for Applications: 
31st December, 2019


Job Description

About FHI 360:

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

PROJECT SUMMARY

The Initiative for Hygiene, Sanitation, and Nutrition (IHSAN) is a five-year project whose goal is to assisting the Government of the Islamic Republic of Afghanistan (GIRoA), civil society organizations (CSOs), and the private sector to carry out and scale up evidence-based nutrition and water, hygiene, and sanitation (WASH) interventions that will improve the nutritional status of women and children less than five years old. Specific project objectives include enhancing capacity to institutionalize nutrition programs, increasing adoption of optimal nutrition and hygiene behaviors at community and household levels; and increasing availability of nutrition, in the remaining 24 provinces IHSAN will provide system level support and improve capacity of nutrition services providers, hygiene, and sanitation services and products increased. The project will focus on the 10 provinces with poorest nutritional indicators based on the 2014 national nutrition assessment. Recognizing that significant variations in health situations exist between districts and sub-districts in each province, we will promote improved nutrient intake and awareness and improved sanitation and hygiene practices by working with provincial health authorities and communities to strive toward improved coverage in priority areas.

JOB SUMMARY

The Associate Director, Administration (ADA) will work under the direct supervision of the FHI 360’s Country Representative for Afghanistan. He/She will be closely working with the FHI 360 Asia Pacific Regional Office (APRO) and Home Office in Washington D.C. on all corporate matters of FHI 360 as a registered NGO in Afghanistan. Along with appointed members of FHI 360, ADA will serve as an official key local representative of FHI 360 to all relevant government bodies with regards to legal and regulatory requirements for NGO operations.

The ADA will lead the development of policies, procedures and systems to ensure a corporate well-being of FHI 360 as a registered NGO in Afghanistan. As the member of the senior management team of FHI 360/Afghanistan, the ADA will oversee and lead all country administrative and government-related matters of the FHI 360 in Afghanistan, including but not limited to Government Reporting and Relations; Travels, Visas, Event Management, Bank Accounts Management, Corporate Registration, to ensure that FHI 360 is in compliance with local laws and regulations.

RESPONSIBILITIES AND TASKS

General:

  • Develop, maintain, and intensify contacts with relevant government institutions and authorities, representatives of other NGOs, civil society organizations and resource persons to facilitate access to legal and regulatory information for NGOs;
  • Serve as the official local FHI 360 representative to work with relevant Ministries to address issues related to FHI 360’s compliance with local labor laws, including but not limited to corporate registration, tax exemptions certificate, filing of project reports, expats visa approval and extensions, work permit, bank accounts management, vehicles registration and permits, and other administrative matters as stipulated by the GoIRA.
  • Lead day-to-day liaison with government counterparts at national and/or regional level s to support effective implementation of the various projects in Afghanistan;
  • Coordinate with FHI 360 APRO and Home Office Administration and Operation teams to manage corporate issues including but not limited to; local Bank KYCs update, Expat Visa Invitations, Delegation of Authorities, Power of Attorneys and other required documents are well-coordinated and processed on time.
  • Work closely with the FHI 360 Country Representative and leadership of projects in Afghanistan to ensure FHI 360 compliance with local laws and regulations.
  • Support the FHI 360 Business Development teams in feeding data and connect them with the potential local partners and GoIRA.
  • Establish and maintain healthy working relationships with relevant Ministries of the Government of Islamic Republic of Afghanistan (GoIRA) to ensure smooth date-to-date operations and administration for the FHI 360 projects in Afghanistan.

Administration:

  • Oversee the Administration team of FHI 360 projects (Goldozi and IHSAN) and provide guidance on Administration and Government related matters
  • Establish policies and procedures on organziang and managing small and large scales public/project events
  • Develop and maintain a complain travel management system with UNHAS, KAM Air, and travel agencies to support domestic travel of all projects in Afghanistan
  • Create a system to ensure timely filing of all the required paperwork with the Ministry of Labor and Social Affairs to request work permits issuance and extensions for international staff.
  • Work with Home Office and projects security teams on International Staff traveling to Afghanistan and process their visa and police registration.
  • Provides proper orientation to travelers and establishes an accurate tracking system to ensure that international travelers do not fall out of status during their time in Kabul and ensures that they complete all the necessary forms (i.e. Foreign registration Cards) to be in compliance with government regulations.
  • Develops and submits proper paperwork to obtain the required approvals from the Ministry of Finance and Ministry of Economy to establish local bank accounts.
  • Work closely with local Banks to ensure FHI 360 KYCs processes are up-to-date
  • Work closely, with Projects Finance teams to prepare and submit quality Annual Tax Return (ATR) Semi-Annual Reports, Annual Financial Audit Reports, Personnel and Inventory Reports and any other reports for all FHI 360 projects in Afghanistan required as part of FHI 360 registration as INGO to the Ministry of Economy (MoEC) NGOs Directorates.
  • Work closely with Projects Inventory teams to prepare and submit the Personnel and Inventory Reports to the MoEC NGOs Directorate
  • Issue introductory letters to introduce key leadership staff to the relevant Ministries and local Banks.
  • Drafts and keeps proper record of all official letters addressed to various Ministries that the project is expected work with, including but not limited to MoHE, MoFA, MoLCA, MoEC, MoIA, and MoF.
  • Conduct research, liaises with the corporate lawyer and attend relevant meetings to be kept fully informed of any changes introduced by the local government that affects directly International NGOs and their employees;
  • Manage leasing contract with Baron or any other relevant property owners.

QUALIFICATIONS:

  • Bachelor’s degree in business administration, Law and any other relevant field is required, Master’s degree is preferred.
  • Bachelor’s degree with seven years of successful experience working with different entities of GoIRA, especially at the Ministry level; Master’s degree with minimum of five years of experience is required.
  • Demonstrated successful experience in administration and government coordination is required.
  • Experience with large international organizations implementing USAID-funded projects is required
  • Exceptional communication and problem-solving skills to deal with different government entities.
  • Experience working with the pool of national and international staff with diverse background
  • Strong knowledge and experience interacting with various Ministries of the Afghanistan Government on issues of visa extensions, work permit, bank accounts and corporate registrations
  • Project management experience, including experience working in multi-cultural teams
  • Fluency in written and spoken Dari, Pashtu and English
  • Experience in the usage of Office package (MS Word, Excel, etc)
  • Strong organizational skills; ability to prioritize work.
  • Ability to work effectively, both, independently and in a team unit, and supervise the entire unit

Source:https://fhi.wd1.myworkdayjobs.com/en-US/FHI_360_External_Career_Portal/job/Kabul-Afghanistan/Associate-Director-of-Administration_Requisition-2019202405


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