Associate Events & Public Information Officer

International Atomic Energy Agency

Vienna, Austria

Experience: 0 to 3 Years

Skill Required: IT and ICT

The Director General's Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States' needs, and achieving a one-house approach and a results-based management.The Office for Public Information and Communication provides objective, accurate and timely information about the IAEA and nuclear developments that fosters public understanding of the IAEA's global roles. It also provides advice to the Director General on relations with the media and organizes press briefings. The Office coordinates the communication activities for the rest of the house and assists in the media aspects of major IAEA events and conferences.The Media, Multimedia and Public Outreach Section has corporate responsibility for relations with the media and the public, as well as for producing audio and video materials to promote the IAEA’s activities.

Main Purpose:

To provide support in organizing and coordinating IAEA large-scale events, the Scientific Forum held during the IAEA General Conference, the World Cancer Day, the Long Night of Research and any other event organized by the Office of Public Information and Communication.

The Events Associate is: (i) an conceiver of events, including for the definition of the programme, the identification of speakers, the advertisement of them to maximise their audience and their impact (ii) a provider who assists in planning and implementing all tasks related to their organisation.; (iii) a communicator who could liaise internally and externally to cover all aspects related to organisation, including drafting invitation letters, advocacy material, organise preparatory meetings and talk directly to stakeholders at all levels. (iv) to assist Director (OPIC) in transversal communication tasks as required.

Functions / Key Results Expected:
Under the direct supervision of the Director (OPIC) and in coordination and with support of the Media, Multimedia and Public Outreach Section, the Event Associate is expected to:
  • In close collaboration with the Section organise the Scientific Forum, the World Cancer Day, the Long Night of Research and any other events as required.
  • Ensure conceiving and receiving internal approvals of programmes for events, including substantive contents liaising with relevant experts.
  • Identify speakers who would generate interest both inside and outside the IAEA and organise their participation through emails and phone calls at an early stage.
  • Support in the organisation of preparatory meetings, identify and set up venues with relevant IAEA Divisions or external stakeholders to ensure that logistical arrangements and facilities are timely in place and aligned with the needs of the events.
  • Draft advocacy materials and digital advertisement to maximise the visibility of the events.
  • Identify institutions/associations/stakeholders/NGOs to maximise participation at the events
  • Manage logistics for participants and moderators, including with funding, invitations, travel, visa and accommodation with OPIC administrative assistance as needed.
  • Identify journalists who might be interested and ensure with the Sections press officers that they are contacted well in advance of the events.
  • Provide assistance and ensures organizing programmes and interviews for the journalist to encourage the coverage of the events and make recommendations on improving the visibility of the events.
  • Support the Director (OPIC) in communication tasks by drafting reports, guidelines and liaising with internal stakeholders.
Qualifications, Experience and Language skills:
  • University degree in journalism, public relations or related field.
  • One year of directly relevant experience.
  • Experience in events management and public relations.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.