Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The Law Division is the lead Division charged with carrying out the functions of UNEP in the field of environmental law, governance and related policy issues, including those related to multilateral environmental agreements (MEAs). To fulfil its mandate, the work of the Law Division focuses on: leading the international community in the progressive developmental of environmental law; supporting States in the development and implementation of legal, institutional and policy measures that address emerging and important environmental challenges; facilitating cooperation and coordination among MEAs and between UNEP and those agreements; working with MEA Secretariats to support Parties to the respective MEAs in implementing their treaty obligations; and facilitating policy dialogue among States on issues relating to international environmental law and governance.
This position is located in the Law Division-OzonAction in the Regional Office for Asia and Pacific (ROAP) in Bangkok. Under the overall supervision of the ROAP Montreal Protocol Regional Coordinator and the direct supervision of the Law Division Head of Programme Delivery and Management Unit, the incumbent will be responsible for the following duties:
- Prepare cost estimates and budget proposals, in terms of office resource requirements such as staff and non-staff requirements, including programmatic aspects; reviews, analyses and revises data with respect to the finalization of the budget proposals.
- Provide support to programme officers with respect to the elaboration of resource requirements for budget submissions.
- Administer the allotments in accordance with the established procedures including redeployment/reallocation of funds.
- Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Monitor budget implementation and determine/recommend reallocation of funds when necessary.
- Monitor expenditures to ensure that they remain within authorized/approved levels.
- Review all requisitions generated by the Umoja system for goods and services to ensure correct objects of expenditure have been charged and confirm availability of funds.
- Prepare relevant documentation with respect to budget performance submissions.
- Review and make appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
- Provide substantive support to intergovernmental and legislative bodies.
Assist in the preparation of the OzonAction projects:
- Monitor the preparation of project documents and their subsequent revisions, liaising with programme officers in the OzonAction, ROAP.
- Ensure that proposals are in line with the Multilateral Fund Executive Committee (ExCom) requirements, including bilateral parties, and in accordance with UN Environment format.
- Review draft letters of agreement and memorandums of understanding with supporting organizations before administration clearance.
- Monitor the liaisons with supporting organizations to assist programme officers.
Assist in the coordination of project implementation of the OzonAction Programme:
- Act as focal point for all project management related matters within the Compliance Assistance Programme in OzonAction Office, ROAP.
- Liaise with the programme officers, in preparing project documents, submission of projects to the ExCom, reports to bilateral parties, liaising with the Corporate Services Division (CSD), UNEP and Budget and Financial Management Service (BFMS), United Nations Office Nairobi (UNON) as necessary. Ensure that payments to the countries are processed accurately and in a timely manner and coordinate with programme officers to monitor expenditures.
Monitor expenditures on a timely basis, ensuring that they are within the approved budget:
- Liaise with UNON regarding the financial database of ExCom approvals, providing reports as requested.
- Coordinate the submission of Approval Sheets and follow up each ExCom approval.
- Inform regional coordinators, programme officers and the Chief of OzonAction Branch, on the status of funds available.
- Check UNON project accounts to ensure that expenditures are correctly reflected.
Assist in the preparation of progress reports to be submitted to the ExCom and bilateral parties.
- Coordinate and check financial reports as well as progress reports submitted by national ozone officers and liaise with regional coordinator.
- Coordinate and check submissions of Project Completion Reports.
- Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Act as certifying officer, certifying the availability of adequate funds, under Financial Rule 105.5 in adherence with the UN Regulations and Rules
- Provide data for the preparation of bids, purchase orders, consultant contracts and commercial contracts, as relevant.
- Participate in meetings, assisting in the presentation of financial reports and progress reports to the ExCom and donors.
- Advanced university degree (Master's degree or equivalent) in business administration, finance, or related field is required. A first level university degree combined with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of two (2) years progressively responsible experience in finance, administration, budget, business administration or related area is required.
- Experience in preparing financial reports is required
- Experience with Enterprise resource planning (ERP) is desirable.
- Experience in the preparation and implementation of regional programmes and projects is desirable.
- English and French are the working languages of the United Nations Secretariat. For this post, fluency English is required. Working knowledge of other UN official languages is desirable.
NOTE: 'Fluency' equals a rating of “fluent” in all four areas (speak, read, write and understand). 'Knowledge of' equals a rating of “confident” or “fluent” in at least two of the four areas.