Associate Program Manager
Francophone and Lusophone Africa
Based in Washington, D.C.
Up to 20% international travel
Reports to the Program Manager
Who we are
We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 7,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.
We are looking for an Associate Program Manager (APM) to help us provide operational support to PSI’s programs in our new Franco-Lusophone Department. Most country programs are supported by multiple donors and focus on global health projects across Francophone and Lusophone Africa.
The APM should be passionate about contributing to the health of those we serve around the world, love numbers and working with data, like the challenge of linking programs with finances, and have a curiosity for why things are the way they are and confidence to ask how we can do better.
The APM will have wide‑ranging responsibilities working with PSI staff at all levels both in Washington and overseas, providing program management and budgeting support to a portfolio of up to three country programs. The APM will serve as the key liaison between the country teams and PSI global services, serving as a champion for the field. The APM is responsible for managing project data collection, analysis and reporting; coordinating donor reporting and ensuring contractual compliance; and provide support to country programs in a wide variety of areas. The APM will pro-actively meet programmatic and administrative needs, juggle multiple competing priorities, and enthusiastically ensure smooth and timely flow of work. The position requires flexibility, attention to detail, strong organizational skills, and a willingness to assume varied duties and projects. This position is based in Washington, D.C. and reports to the Program Manager.
Sound like you? Read on.
- Serve as a Champion for the Field
- Serve as the primary contact to country offices and as a liaison between country platforms, Program Manager, technical and functional departments.
- Advise platforms on administrative, programmatic and financial issues including conducting short term technical assistance visits on as needed basis.
- Represent the country platforms to PSI/W departments while supporting the country platforms to improve compliance with PSI and donor policies.
- Help Platforms Achieve Operational Integrity and Programmatic Success
- Monitor contract compliance across a diverse set of donor agreements, including subawards.
- Create and maintain international staff level of effort (LOE) tracking tool and be responsible for ensuring timely updates and analysis of salary trends.
- Provide significant financial management support: including preparation and tracking of project budgets, annual budgets and budget realignments.
- Pinpoint issues related to financial management and reporting and figure out effective ways to address them.
- Support donor reporting process, ensuring quality submissions and document retention.
- Lead cost proposal development and support technical proposal and overall submission as needed
- Complete monthly financial reviews, procurement and supply chain management analysis.
- Advise Program Manager and other staff members on relevant issues; keeping them informed of significant developments and issues pertaining to DRC programs or impacting operations overall; and
- Fulfill other programmatic and administrative functions as required.
What are we looking for?
- The candidate we hire will embody PSI’s corporate values:
- Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
- Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
- Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
- Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
- Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
- Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin
Our ideal candidate will possess:
- You have at least three years of relevant work experience, including experience in program and financial management and supervision.
- You are passionate about working on international health and private sector issues and are willing to work hard to make a difference in the lives of those we serve.
- Developing country experience required. Prior work experience in a developing country preferred
- Budget development experience required
- Ability to work in a fast-paced team environment, and strong analytical/problem solving capabilities;
- Knowledge of USAID, Global Fund, DFID and the international donor community required.
- You have an undergraduate degree in a relevant subject. Graduate degree is strongly preferred (MPH, MBA, MIA, etc.).
- You have advanced skills in Excel, word processing, budget management and monitoring, and data analysis.
- You can effortlessly perform a variety of tasks on short notice within designated deadlines and keep cool under pressure.
- You can impress us with your attention to detail and timeliness.
- You are fluent in English and have professional level verbal and written skills in French.
Icing on the cake
- Excel and Data Wiz. You love numbers, are energized by finding new ways to represent and analyze data, and just can’t get enough Excel.
- Excellent Interpersonal and Communication Skills. You are able to work with many people across diverse backgrounds and are an excellent writer.
- Mind for Process Improvement. You bring awareness and commitment to doing work effectively and efficiently. We want people who will see a way to streamline or improve a process and who won’t hesitate to share their ideas in making it happen.
- Champion of Fun. You support the idea that the team that works hard should play hard. We like people with a team attitude who smile and encourage others through both easy and tough tasks.
References will be required. Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position. The successful candidate is required to pass a background check.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.