The Budget and Finance Branch is looking for a colleague to join the team responsible for budgetary matters. In a dynamic and fast paced environment you will be part of a team responsible for coordinating effective allocation of resources through developing OPCW’s programme and budget in line with the strategic objectives of the Organisation. The Budget and Finance Branch is a close team that is at the centre of strategic financial change in approaches and practices for the Organisation and as a member of the team you will be an important part of this change.
Main Responsibilities:
Under the guidance and direction of the Head, Budget, you as the Associate Programme and Budget Officer:
Analyses and monitors the trust funds approved budget by the donor during its implementation phase and works in close collaboration with budget officer;
Work as a budget focal point for programmes trust funds management, ensuring that all trust funds are correctly recorded in the system and individually for each branch, including budget and balances summary table;
Support budget officer (Extra-Budgetary) on implementation of trust fund projects; creation and allotments of donations, Trust Fund transfers, monitoring Trust Fund implementation and reporting requirements, technical guidance to project managers, coordination of interim and final reports, consolidation of Trust Fund balances and trust fund/donations closure;
Support the team in reconciling the voluntary contributions balances in UBW which are transitioned from previous financial system;
Prepares relevant documentation with respect to voluntary contributions budgetary issues for distribution during various internal and external meetings;
Under guidance of head of budget, support in preparation of monthly budget implementation dashboard for each trust fund and donor;
Support in standardization of trust funds proposal and reporting templates;
Trust funds management, monthly dashboard of budget status reports by donor breakdown for each branch/programme;
Under guidance of head of budget, support in preparation of monthly budget implementation dashboard for each trust fund and donor;
Reconciliation of all trust funds balances in ERP system, particularly those carried over from previous financial system;
Donor Reporting tracker to be update for all trust funds in ERP system, as well as set an alert system for programme managers;
Standardization of trust funds proposal and reporting templates.
Qualifications and Experience:
Education:
A first level university degree with qualifying experience (minimum 4 years) in Business Administration, Finance, Management, Public Administration or related area; equivalent specialised training combined with 6 years practical experience may also be considered in lieu of a first degree;
Practical knowledge of the principles of programme and budget planning and management, and proven experience developing programme and extra-budgetary project plans and proposals;
Knowledge of Results-Based Management (RBM) and UN financial procedures and accounting standards.
Desirable:
Knowledge of internal control frameworks.
Knowledge and Experience
Essential:
At least 4 years of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment;
Experience in programme and project planning, notably related to extra-budgetary resource management.
Desirable:
Experience in the use of computerised accounting and ERP systems would be an advantage;
Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.
Skills:
Ability to draft project proposal and programme plans;
Knowledge of projects management for contributions management;
Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach;
Proven planning, organisational, coordination, negotiation and problem-solving skills;
Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
Ability to develop and implement policies and procedures related to extra-budgetary resources;
Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel;
Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds.
Languages:
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
