Budget Analyst

United Nations Development Programme

Kabul, Afghanistan

Experience: 0 to 3 Years

Skill Required: Accounts and Finance

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the future of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to placing them at the center of the global response to the crisis in Afghanistan.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs and priorities of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security. UN Women Afghanistan operates through its main office in Kabul and five sub-offices located in the provinces Balkh, Bamyan, Herat, Kandahar and Nangarhar.

The Budget Analyst will work alongside the Finance unit and reports to the Operations Manager for guidance and supervision and is responsible for providing support in budget planning, preparation, allocation, monitoring, and reporting to ensure the availability and effective and optimum utilization of UNW financial resources according to plans and approved allocation and compliance with UNW financial regulations and rules, policies and procedures to meet UNW commitments, goals, and objectives. In addition, the Budget Analyst will Collaborate with UN Women Budget Unit at HQ, with an indirect reporting line to the Chief of Budget, to ensure consistency of advisory and technical guidance on Budget Management issues in the Country Offices.

The Budget Analyst is responsible for providing assistance on budget management, fund allocation, and performance monitoring in accordance with established operational procedures, establishment and management of projects and outputs in the system, support and improve budget management as required. The Budget Analyst will also liaise with the finance unit for reporting and with programme colleagues for budget execution in accordance with the programme of work.

The Budget Analyst is responsible for providing assistance on different tasks including but not limited to the oversight and monitoring of the cost recovery policy and formulation of required templates and guidance. The Budget Analyst will also act as the Budget Unit’s focal point and support internal clients on providing technical and/or advisory support as needed. The Budget Analyst will also provide the required support to the Budget team in HQ in the ERP project (Quantum) and formulation of the Integrated Budget, as applicable.

The Budget Analyst is responsible for providing recommendations to the Operations Manager on new posts that are proposed to be funded by the Regular Resources, as applicable.

Duties and Responsibilities

  • Provide technical support in budget planning, analysis and management:
  • Analyze past/current fiscal operations, estimate revenues and expenditures, evaluate trends in patterns of resource allocations, analyze records of present/past operations, analyze budget proposals for budgetary objectives and present thoroughly researched information/conclusions/recommendations, including reports containing an analysis of the office’s financial situation (expenditures versus budget allocations) to facilitate budget preparation, planning and approval processes;
  • Provide technical support in the budget planning, analysis and management process, including drafting reports and providing inputs and data;
  • Review project budgets to ensure that they reflect all required costs, as needed.

Provide technical support in budget monitoring, oversight and control:

  • Identify operational and financial bottlenecks in budget management and approval and resolve problems and/or recommend solutions;
  • Monitor budgetary status versus authorized spending limits and budget delivery results. Take appropriate and timely action to ensure compliance;
  • Prepare and modify budgets for Country Office management projects to ensure expenditures within authorized spending limits. Take action in cases of variances;
  • Review requests from offices and recommend actions;
  • Review establishment of posts requests from offices and recommend actions;
  • Process year-end budget “rephasal” to ensure estimated expenditures are reflected in the current year budget and unspent Non-Core funds are rephrased to future year/s;

Provide advisory support and technical guidance:

  • Serve as a technical resource person for ERP’s Projects’ Module / Budgetary Control Module;
  • Provide technical advice to Country Office personnel on overall budget management topics, processes and procedures;
  • Collaborate with UN Women ERP helpdesk and coordinate requests from various departments in the Country Office.

Contribute technically to knowledge management, process improvement and capacity building:

  • Design and/or introduce learning tools, best practices and innovations in budget business operational practices and management including drafting of policies, guidelines, design of templates;
  • Capture, synthesize and/or codify lessons learned and best practices in resource management practices;
  • Disseminate information and tools to clients and stakeholders as appropriate to build capacity and knowledge.

Provide any other support as requested by supervisor.

Key Performance Indicators

  • Budget activities and documentations are implemented/processed according to UN Women rules and regulations, policies and procedures;
  • Effective and efficient support to budget planning, preparation and management of UN Women resources;
  • Effective support in oversight, control, and monitoring of programme and project resources;
  • Timely and accurate professional support and advice to on budget related topics.

Required Skills and Experience

Education and certification:

  • Master's degree (or equivalent) in Financial Management, Economics, Business, Public Administration, or other related area.
  •  A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.


  • At least 2 years’ experience in financial planning, budget management and operations in a large international organization preferably in the UN system is required.
  • Experience in budget and fund management using an ERP financial system.
  • Experience in providing financial and budget support to programmes/projects;
  • Experience at developing detailed financial management reports for senior management.
  • Experience in supporting more than one office simultaneously is an asset
  • Experience in the usage of office software packages (MS Word, Excel, etc.).
  • Experience using an online web-based management System is an asset
  • Experience in working within the UN System is an asset

Language Requirements:

  • Fluency in English, Dari/Pashto is required
  • Knowledge of the other UN official working language is an asset.

Source: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=110224