UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Strategy, Planning, Resources and Effectiveness Division formulates corporate strategies aligned to the corporate objectives, promote transparent budget planning of resources from all funding sources in line organization priorities and advocates fiduciary integrity by ensuring that internal controls and risk management are fully in place. The Division monitors and reports on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the UN Women Strategic Plan and United Nations Strategic Framework. The Division also ensures coherent and integrated strategic analysis, planning and budgeting across UN Women while providing advice to senior management.
The Budget Analyst reports to the Chief of Budget for guidance and supervision and is responsible for providing support in budget planning, preparation, allocation, monitoring, and reporting to ensure the availability and effective and optimum utilization of UNW financial resources according to plans and approved allocation and compliance with UNW financial regulations and rules, policies and procedures to meet UNW commitments, goals, and objectives.
The Budget Analyst is responsible for providing assistance on budget management, fund allocation, and performance monitoring in accordance with established operational procedures, establishment and management of projects and outputs in the system, support and improve budget management as required. The Budget Analyst will also liaise with the finance unit for reporting and with programme colleagues for budget execution in accordance with the programme of work.
The Budget Analyst is responsible for providing assistance on different tasks including but not limited to the oversight and monitoring of the cost recovery policy and formulation of required templates and guidance. The Budget Analyst will also act as the Budget Unit’s focal point and support internal clients on providing technical and/or advisory support as needed. The Budget Analyst will also provide the required support and back-up to the Budget team with Quantum queries and formulation of the Integrated Budget, as applicable.
Duties and Responsibilities:
Provide technical support in budget planning, analysis and management:
Analyze past/current fiscal operations, estimate revenues and expenditures, and evaluate trends in patterns of resource allocations;
Analyze records of present/past operations and budget proposals for budgetary objectives;
Present thoroughly researched information, conclusions, and recommendations to facilitate budget preparation, planning and approval processes;
Prepare reports containing an analysis of the office’s financial situation (expenditures versus budget allocations);
Contribute technically to budget planning, analysis and management of the budgets;
Provide support in reviewing project budgets to ensure that they reflect all required costs.
Provide technical support in budget monitoring, oversight and control:
Identify operational and financial bottlenecks in budget management and approval and resolve problems and/or recommend solutions;
Monitor budgetary status versus authorized spending limits and budget delivery results;
Take appropriate and timely action to ensure budget compliance;
Prepare and modify budgets for UNW management projects to ensure expenditures within authorized spending limits. Take action in cases of variances;
Review requests from offices and recommend actions;
Prepare GL journal entries.
Provide Advisory support and technical guidance:
Serve as technical resource person for Quantum Project/Budget Module;
Provide advice to UN Women staff on overall budget management topics, processes and procedures;
Collaborate with UN-Women Quantum helpdesk and coordinate responses to requests from various departments.
Contribute technically to Knowledge management and capacity building:
Design and/or introduce, learning tools, best practices and innovations in budget business operational practices and management including drafting of policies, guidelines, design of templates;
Capture, synthesize and/or codify lessons learned and best practices in resource management practices;
Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;
Provide any other support as requested by supervisor.
Required Skills and Experience:
Education and certification:
Master’s degree (or equivalent) in Financial Management, Economics, Business, Public Administration, or other related area;
A first-level university degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
At least 2 years’ experience in financial planning, budget management and operations in a large international organization is required;
Budget and fund management experience using an ERP financial system is required;
Experience in providing financial and budget support to programmes/projects is required;
Experience with IPSAS/IFRS is required;
Experience in the usage of office software packages (MS Word, Excel, etc.) is required;
Experience in supporting multiple countries, diverse portfolio of programmes and projects is an asset;
Experience using an online web-based management System is an asset;
Work experience within the UN System is an asset.
Language Requirements:
Fluency in English is required;
Knowledge of another UN official working language is an asset.
