Budget and Finance Officer

Joint United Nations Programme on

Bonn, Germany

Experience: 5 to 10 Years

Skill Required: Accounts and Finance

The Department of Finance and Accountability (DFA) is responsible for coordinating resource allocation at all levels, monitoring the financial implementation of workplans and budgets and ensuring accountability of the Cosponsors and the Secretariat. The Department is responsible for developing and maintaining financial policies, infrastructure and services, ensuring smooth operations, risk management, compliance with financial regulations and rules, financial integrity and coherence in programmatic delivery.

The Department of Finance and Accountability works with and provides support to other departments, liaison offices, regional support teams and country offices as well as Cosponsors to ensure effective management of resources and achievement of progress against the goals and targets of the UN High Level Political Declaration on AIDS and of the UNAIDS Strategy for 2016-2021.

Main tasks and Responsibilities of the Position:

Under the overall guidance of the Chief, Budget and Resource Management, the Budget and Finance Officer reviews and analyse budget information, financial reports, prepare implementation reports to monitor compliance with approved allocations and assist with corporate budget planning and reporting.

This includes working directly with Departments across the Secretariat Global Center, the Regional Support Teams and Country Offices to ensure budget implementation and monitoring of allocations in line with the established organizational policies, procedures and budgets.

He / she has the following key responsibilities:

  • 1. Analyze and provide feedback on budget proposals, workplan resources and reprogramming requests, taking into account their conformity with agreed Secretariat budget allocations, results-based budgeting principles, established policies and overall financial situation.
  • 2. Working with technical and other concerned colleagues, lead establishment of the allocation structure in UNAIDS Enterprise Resource Planning (ERP) system to ensure it is kept updated to enable planning and monitoring of budgets and reprogramming decisions.
  • 3. Manage the distribution of core and core specified resources at global, regional and country levels in order to facilitate timely and appropriate utilization of resources, adequate monitoring of transactions and facilitate reporting.
  • 4. Responsible for regular consolidation of budget implementation reports at global, regional and country levels and across budget categories, anticipate problems and provide workplanning advice on resource deployment options.
  • 5. Prepare forecasts of resource-needs and synthesize data and information on workplans, budgets and implementation in tables, graphs and charts.
  • 6. Assist in the development and upgrading of guidelines and procedures for implementation of budget policies, practice, and resource management across the Secretariat, with emphasis on the development and maintenance of appropriate internal budgetary controls.
  • 7. Assist in the preparation of statutory and ad hoc corporate budget reporting, including the preparation and review of the annual and biennial financial reports for consideration and decisions by the Programming Coordinating Board.
  • 8. Coordinate review and analisis of financial reports provided by Cosponsors; provide feedback and regular follow up with Cosponsor Focal Points.
  • 9. Provide training and ongoing support to workplan managers at global, regional and country levels in managing workplan budget allocations and available resources contributing to knowledge disseminating and building staff capacity on budget matters.
  • 10. Performs other related duties as requested.

Required Qualifications:

Education Essential:

  • Advanced university degree at Master’s level or equivalent in Public Administration, Economics, Business administration, Accounting, Finance or another area related to the duties and responsibilities. For internal candidates a first university degree and 9 years of relevant work experience will be considered as equivalent.

Experience Essential:

  • At least seven years of progressively responsible professional experience in budget development and financial reporting, of which at least four at international level; familiarity with the United Nations system and common budgetary practices as asset. Extensive budget implementation reporting, work planning and consolidation using ERP systems and other spreadsheet tools such as Excel.
  • Extensive experience using Enterprise Resource Planning (ERP) systems or similar.

Desirable:

  • Relevant international organizations’ experience, preferably including in the United Nations system.

Languages:

Essential: Excellent knowledge of English.

Desirable: Knowledge of French and/or other UN language an asset.

Source: https://erecruit.unaids.org/public/hrd-cl-vac-view.asp?o_c=1000&jobinfo_uid_c=38797&vaclng=en