OBJECTIVES OF THE PROGRAMME
The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The Management & Administration Department of the Health Emergencies Programme is responsible for effective management and administrative support for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence.
DESCRIPTION OF DUTIES
Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:
* Act as the focal point for budget and finance matters, respond to queries, escalate actions to GSC and GMG departments and report difficult issues to the Management Officer. * Provide information and guidance on the application of WHO rules, policies and procedures and ensure correct application of policies and procedures and contribute to the improvement of existing procedures. * Monitor compliance, analyze and report on areas covering but not limited to the funding situation and gaps, planned costs and rates, donor agreements, travel costs, communication costs, private calls, overtime, hospitality, procurement. * Provide guidance and support for operational planning to the various departments and manage workplan creation for the office of the EXD (EXDO), ensuring the operationalization of PRP guidance documents and solving GSM issues with the assistance of ITT and PRP* Manage EXDO workplans and assist with the management of other workplans when needed. * Perform other related duties including replacing and backstopping as required.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education.
Desirable: Accounting or Programme management courses.
Experience
Essential: At least eight (8) years of practical experience relevant to the position, with increasing levels of responsibility and experience working with WHO Global Management System for a minimum of 3 years.
Desirable: Experience in Oracle-based or other ERP systems an asset. Experience with United Nations or International organization.
Skills
Demonstrated skills and experience in budget, finance and procurement with the ability to produce and analyze data and recommend appropriate actions. Sound judgment to detect shortcomings and anomalies and ability to recommend remedial actions in line with WHO financial rules and regulations. Very good knowledge and skills in the use of ERP systems. Ability to work under pressure and to meet tight deadlines. Sound judgment, integrity and tact in dealing with others. Good communication (written and oral) and interpersonal skills. Good knowledge of the WHO or UN administrative rules, regulations and policies, including changes due to IPSAS implementation.
WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
