The United Nations World Food Programme (WFP) is the world's largest humanitarian Agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. WFP food assistance aims to help the most vulnerable, food insecure Afghans, including women and children, as well as families affected by conflict and natural disasters. In 2018, WFP Afghanistan provided food assistance to more than 4 million people through a series of programme interventions across the country. Thanks to its newly approved Country Strategic Plan (2018-2022), WFP Afghanistan is well placed to provide comprehensive support to the country in achieving Zero Hunger by 2030 via its six closely interrelated outcomes, which range from emergency response to livelihoods creation, as well as nutrition programmes based on a life-cycle approach, and the strengthening of national food systems. Such national-led framing of all strategic result areas of the CSP will contribute to the country’s long-term transition to development and aspiration for peace. For more information, see wfp.org
The Budget and Programme Associate reports directly to the NOA Budget and Programming Unit (BP Unit. S/he undertakes budget and resource analysis and activities with a special focus on food supply chain, collaborating closely with key colleagues in that unit. WFP utilizes SAP to manage it financial resources, food and assets, covering activities ranging food procurement, transport, storage and distribution; cash and voucher distribution; management of the UNHAS airline, amongst many other activities. WFP is a voluntary funded agency with shifting income flow and financially, has a complex set up with annual expenditure of over USD 120 million per year and with about 450 staff members in six major locations inside Afghanistan.
To support the delivery of budget and resource analysis and programming activities, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilisation of funds.
KEY ACCOUNTABILITIES (not all-inclusive)
- Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
- Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
- Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness.
- Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
- Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
- Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
- Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.
- Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
- Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has supported the preparation and management of budgets.
- Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
- Has assisted with budget/allotment related issues within the WFP budget system.
STANDARD MINIMUM QUALIFICATIONS
- Education: Completion of an undergraduate degree (Bachelor's or equivalent) degree in Business Administration, Finance, Economics or other relevant field
- Language: Fluency (level C) in English language plus Pashto and/or Dari, preferably both