Budget & Programming Associate
World Food Programme , Nairobi, Kenya
Closing Date for Applications:
This job will be in Kenya Country Office (KCO). The job holder will report directly to the Budget & Programming Officer. The job holder at this level will demonstrate responsibility and initiative to respond independently to complex queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. The job holder will support management of financial resources and may provide guidance to other staff.
KEY ACCOUNTABILITIES (not all-inclusive)
- Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
- Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
- Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness.
- Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
- Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
- Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
- Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.
- Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
- Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
STANDARD MINIMUM QUALIFICATIONS
- Completion of secondary school education. A post-secondary certificate in the related functional area. Language: Fluency in oral and written English.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has supported the preparation and management of budgets.
- Has assisted with the monitoring of budgets/resource plans/pipelines/supply chains.
- Has assisted with budget/allotment related issues within the WFP budget system.