The conflict in Ukraine is resulting in a major humanitarian crisis with over 7 million people having fled to neighbouring countries, and millions displaced within Ukraine. Plan International is responding to the crisis and working in partnership with civil society organisations in Poland, , Moldova, Ukraine and Romania to meet the key needs of those affected by the crisis as well as host communities.
Plan International has been present in Poland since March 2022 and has established partnerships with civil society organisations, ensuring national actors are equipped with technical support, best practices and flexible resources, with a primary thematic focus on Child Protection, Education, Mental Health & Psychosocial Support and Sexual Reproductive Health and Rights.
Dimensions of the Role:
The role of BDM is to connect with and support the NOs to submit the proposals and contribute to successful fundraising to meet the field needs. BDM also works with CO colleagues to develop the quality proposals incorporating their technical inputs and ensures donor compliance/requirements once the project started.
The BDM supports aspects of grant management including coordinating donor reporting, quality review and timely submission.
Accountabilities:
Fundraising:
Lead fundraising and resource mobilisation initiatives and coordinate proposal management, ensuring there is a priority focus on the specific needs of children and girls
Directly support the Emergency Response Manager and Technical Specialists to prepare and develop proposals
Maintain donor and NO relationships to identify possible grant funding opportunities, including representing at local donor meetings
Maintain and distribute the funding tracker as part of the regular situational reports (sitreps)
Review proposals and check for compliance to donor programme and financial requirements
Lead on drafting and signing of FADs and addendums
Review donor agreements and facilitate submissions: Grant Management:
Organise and conduct grant start-up and close-out processes and workshops, including orientation for Programmes staff on grant and donor procedures and requirements, project timelines and budgets
Coordinate and supervise the drafting and completion of project and donor reports, working across the Plan International Poland team to ensure reports are completed in a timely, high-quality fashion, including the development and maintenance of a reporting schedule
Maintain ongoing contact with Technical Specialists to track progress and implementation of grant-funded projects
Maintain a highly organised document management system, ensuring projects meet any donor’s record keeping requirements and that all staff receive copies
Ensure partnerships with National Organisations and donors are effectively managed to achieve productive and successful relationships this includes arranging donor / NO programme visits
Work closely with the team to ensure timely preparation of partnership agreements
Conduct monitoring and support visits to grant projects as needed to resolve grant management issues
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Technical expertise, skills and knowledge:
Essential Knowledge:
Knowledge of Plan policies and procedures, Sphere, and the Red Cross/ NGO Code of Conduct
Understanding of donor compliance/requirements
Knowledge of general information technology and computer skills
Essential Skills:
Project management skill from proposal development to M&E
Well-developed written and verbal communication skills to build relations within the CO and with the NOs also with outside Plan stakeholders.
Networking skills
Ability to work independently and as a team player
