Cash Transfer/ Food Security, Program Manager, Sierra Leone

Catholic Relief Services, Freetown, Sierra Leone

Skill Required:, Project/ Programme Management
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
16th August, 2015

Job Description

Job Title: Program Manager II, Cash Transfer/ Food Security
Job Location: Freetown, Sierra Leone with 30% travel to the field
Position Type: Full Time; 18 months
Reports to: Head of Programs

Note: This position is contingent on donor funding.
About CRS:
Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. CRS’ Catholic identity is at the heart of its mission and operations. CRS welcome staff and partners of all faiths and secular traditions who share the values and commitments to serving the needs of the poor.

Catholic Relief Services is an International Relief and Development organization established by the United States Conference of Catholic Bishops in 1943 to express the Gospel call to love and serve the poor and vulnerable people. CRS started work in Sierra Leone in 1963, implementing education and health programs with support from USAID. During the civil war from 1992 to 2002, CRS provided lifesaving assistance to internally displaced persons, and since the war ended CRS has helped rebuild the country through supporting agricultural livelihoods, maternal and child health and primary education.
CRS has operated in all corners of Sierra Leone over the years. However, current operations are more focused on the East and the Northern part of the country with the exception of The Global Fund Malaria project which is implemented nationwide. CRS has an excellent reputation in Sierra Leone, our partners and Government ministries appreciate our ability to deliver results, commitment, and accountability. CRS has a main office in Freetown and two sub-offices in the Northern and Eastern parts of the country.
CRS is responding to the Ebola crisis by collaborating with a number of local partners to carry out community based social mobilization, door to door health education and psychosocial support, supporting faith-based health facilities and facilitating safe and dignified burials. Given CRSs’ longstanding presence in the country, including health systems strengthening work prior to the Ebola outbreak, CRS aims to expand programming to support Sierra Leone’s health system recovery efforts.

Primary Responsibilities:

The Food Security Program Manager (FSPM) will be responsible for the overall management of the Food for Peace funded, Emergency Food Security Programming (EFSP), ensuring that program quality is in line with global best practice while identifying challenges and implementing solutions in a timely manner. The FSPM will ensure compliance with financial and contractual obligations, track budgetary expenditure and maintain close coordination with other implementing I/NGOs as well as the Government of Sierra Leone. The FSPM will lead the identification of further opportunities for funding of CRS Food Security programming, and will specifically work to position CRS for a role in the upcoming USAID funded Development Food Aid Program (DFAP) in Sierra Leone.

Job Responsibilities:

Program Quality and Management
• Manage an eighteen month FFP funded recovery project in coordination with a team of local project managers and develop transition strategies in anticipation of upcoming livelihood recovery/Ag opportunities in Sierra Leone.
• Ability to provide technical expertise in both food security and cash/voucher asset transfer programming to partners and beneficiaries.
• Mobilize communities to participate in all livelihood/cash transfer activities.
• Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, best practices and donor guidelines.
• Contribute to the development of a mid-term CRS response plan concerning agriculture recovery and development strategies.
• Use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilization of project resources.
• Ensure program quality through development and implementation of monthly or quarterly emergency and recovery project reviews, comprehensive MEAL systems and partner capacity enhancement.
• Facilitate or coordinate Real-Time Evaluations as needed.
• Enhance CRS Sierra Leone and local implementing partner’s capacity in needs assessment, program planning and evidence based monitoring and evaluation.
• Identify opportunities for the appropriate integration of ICT4D into project activities.
• Continuously support the professional development of his/her team by providing clear orientation, feedback and learning opportunities.
• Identify technical assistance needs for CRS and partners, and take the lead in developing SOWs and follow up with potential TA from the region/external, as appropriate.
• Promote strong linkages and exchange with other CRS/Sierra Leone programming in relevant Ebola emergency response/recovery program areas to ensure the sharing of best practices and expertise across the country program.
• Assist with the development of new emergency and post Ebola recovery projects and programs. This will include working closely with program staff, potential local partners and communities to conduct needs assessments, project design and proposal writing.

• Ensure the financial management of projects assigned to PM, as per the project budget.
• Review project expenses and cash pipeline and coordinate liquidations with CRS Finance and partners
• Ensure that program activities comply with CRS financial guidelines, policies, procedures, and regulations.
• Ensure that all project documentation is well organized and easy to access on SharePoint.

Reporting and Visibility
• Prepare and submit required donor project narrative reports, quarterly performance indicator tracking tables, baseline and final evaluation reports, as well as other reports needed/required by the local government, donors, the region or headquarters.
• Provide regular updates to government and non-government coordination bodies, as requested.
• Prepare short success stories and briefs on innovation/best practices.
• Support the regular mapping of CRS program activities as well as regular updating as needed.

Budgeting, Financial Planning and Reporting
• Ensure proper financial management systems are in place and followed in coordination with the Country Program finance team.
• Ensure grant management compliance with donor regulations with support from the Country Program Compliance team.
• Work closely with local partners to ensure timely and quality advance tracking and liquidation as per CRS guidelines.
• With support from the finance and compliance teams, prepare finance reports for projects under his/her supervision.
• Coordinate with operations staff for purchasing and inventory control as per CRS/donor requirements.
• In collaboration with the finance/compliance teams, review and analyze budget comparison reports and take necessary steps to ensure proper management and utilization of budgets.
• Review project expenses and cash pipeline and coordinate liquidations with CRS Finance and partners

Coordination, Communication and Fundraising
• Play an active role in the representation of CRS in Food Security coordination cluster meetings, and other sectoral platforms and events, and report on the trends and actors involved in Food Security in country
• Support operational research, documentation and sharing of lessons learned/best practices on cash transfer programing
• Collaborate with country level and regional colleagues to identify further Food Security funding opportunities
• Lead the technical aspects of Food Security proposal development for Sierra Leone
• Engage in capture planning and carry out assigned actions related to positioning for the 2017 DFAP in Sierra Leone

Partners' accompaniment and capacity building
• Involve partners at all stages of the project cycle for their insights on the appropriateness of program approaches and interventions as well as their perspectives of the operating environment and cultural sensitivity.

• In collaboration with the Head of Programs (HOP), the FSPM will be responsible for maintaining strict security protocols and coordinating project adjustments in the case of EVD security concerns.

Key Relationships:
Internal: Head of Programming, Head of Operations, Finance team, Kenema sub-office administration, other project managers, EFSP project staff, Admin and procurement staff, Regional RTAs for Agriculture, MEAL and Emergency cash transfer, relevant STA and RTAs in HQ, Compliance Manager, HR, other RTAs, CR, BD Manager, and the country as well as Regional Ebola Response Coordinator.
External: Implementing Partners, NGOs in the Cash Transfer Working Group, SPLASH, UNDP, UNICEF, OCHA, WFP, Government of Sierra Leone line ministries (Ministry of Health, Ministry of Social Welfare), National Ebola Task Force, NERC, NACSA, donors (USAID/FFP) and technical working groups.

Program Manager Competencies:
These are rooted in the mission, values and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
· Sets clear goals and manages toward them
· Collaborates effectively with staff and stakeholders
· Manages financial resources with integrity
· Applies program quality standards to project design and organizational learning

Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
· Serves with Integrity
· Models Stewardship
· Cultivates Constructive Relationships
· Promotes Learning

• Master's Degree in international relations, international development or related field.
• Minimum 5 years of experience working within international development, including direct experience in fast paced emergency environments.
• Exhibits strong technical knowledge and programming experience for both food security and cash/voucher asset transfer programming
• Demonstrated ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, reporting, supervision and performance management, etc.
• Ability to represent CRS at high level coordination meetings with donors, local Sierra Leone government authorities, UN, and other international NGOs.
• Ability to work independently, but also coordinate effectively as part of a team.
• Ability to lead a multi-cultural team with a high level of respect for local culture.
• Strong analytical, organizational, and management and leadership skills.
• Experience with capacity strengthening and partnership building.
• Capacity to work closely with, understand, and support local Church partners.
• Excellent written and spoken communication skills in English.
• Strong computer skills (MS Word, Excel, Outlook and Power Point).
• Experience in vulnerability assessments, beneficiary registration, distributions, monitoring and evaluation in emergency situations preferred.
• Experience in working with grants funded by USAID and UN Agencies preferred.
• Knowledge of CRS and Sphere emergency guidelines preferred.
• Experience in the mobilization of funding resources preferred.
• Ability and willingness to work and live in diverse, challenging and potentially unstable environments.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.


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