Central Program Manager
Palladium International , Australia
Closing Date for Applications:
BOUT THE ROLE
The Central Operations Manager is responsible for coordinating policy, processes and compliance with Palladium and DFAT requirements across MDF. They will support the management of timely procurement, clear contracting, effective use of assets, and compliance to local regulations in coordination with Palladium.
MDF is seeking to fill this vacancy as soon as possible.
Responsibilities include, but are not limited to:
- Support and build the capacity of country teams to ensure the procurement of all goods and services are in accordance with Palladium’s Procurement Policy and Guidelines and Australia’s Commonwealth Procurement Rules; this may include supporting the development of scopes of work, approaches to market, and assessments.
- Ensure quality and compliance of all contracts and agreements developed and approved in country through providing ongoing support, team capacity building and regular spot checks.
- Draft subcontracts, consultant/ vendor agreements and other legal agreements for MDF shared resource team activities, where they are not based in an MDF country.
- Work collaboratively with Country Directors to ensure required insurances are complaint with Head Contract requirements and local legislation and that the annual quotation exercise is completed at least one month before all expiration dates.
- Work collaboratively with Country Directors to ensure any new lease agreements are compliant with MDF procurement policies and processes, reviewed and approved by Head Office and ensure, where required, any lease terminations are managed effectively with all complete documentation filed correctly on SharePoint.
- Work with Country Directors to ensure all MDF country asset registers and related documentation are up-to-date and accurate by reviewing them quarterly.
- Monitor and support the upkeep of MDF tracking sheets, and manage the Central Operations Filing, correspondence and documentation.
- Significant prior experience in project management, business administration, contract management and procurement.
- Demonstrated competence with contracting, DFAT procurement systems and processes, Commonwealth Procurement Rules and DFAT Fraud Control guidelines and policies.
- Strong attention to detail and accuracy within all aspects of work.
- Strong working knowledge of Microsoft Office, in particular MS Word and Excel.
- Ability to develop strong relationships with internal and external stakeholders.
- Experience working across multiple jurisdictions.