PURPOSE OF POSITION:
Chief of Party (CoP) of Emergency Food Security Project (EFSP) will have overall responsibility for coordination of all project activities and staff. S/he will be responsible for technical leadership and administrative oversight of the program in all operational areas of EFSP.
S/he will serve as the principal institutional liaison to the donor and local government entities, prepare work plans and budget, establish procurement process, internal and external reporting according to donor guidelines.
Must have extensive experience in working with USAID/FFP Grants and/or US Govt. Emergency Food Security Project/(s) in a Refugee Context. Work experience with OFDA / UN Donors would be an advantage.
The CoP shall have a keen understanding of the unique political dynamics in the implementation area and work carefully and collaboratively to support the various entities in (country of the grant).
S/he will manage a team of senior staff, sub-recipients (such as government sector departments& consultants), and engage with stakeholders and ensure quality, timeliness, and efficiency of all products and activities generated under the grant. The CoP is expected to have strong leadership qualities and depth and breadth of technical skills such as project cycle management, budget tracking and coordination and management expertise.
- Quality Implementation and Sustainability. Direct and oversee Grant Implementation, ensuring that all strategic Objectives are met through proper Design, Staffing, Implementation and Quality Assurance:
- Implements activities as described in the EFSP project proposal based on WVB country policy.
- Take lead in project planning, budgeting, and implementation and monitoring of progress in line with donor requirements.
- Responsible for financial cash flow planning and expenditure monitoring, approval of expenditures and related cost allocations, on the basis of approved project budgets.
- Human Resource Management (at individual- and team level) for all staff and volunteers under the EFSP Project.
- Supervision and periodical evaluation of the performance of the staff members of the EFSP Team.
- Maintaining effective coordination and working relations with WV Internally and other relevant stakeholders at field level.
Stakeholders Engagement and Advocacy:
- Take overall lead in the coordination of field level activities.
- Facilitate the engagements of stakeholders during planning and development meetings, workshops and other fora.
- Organize quarterly review meetings for partners and communities at the project sites to reflect on programs/projects approach, tools, impact of interventions, best practices, exit and sustainability strategies as well as create spaces and opportunities for action-learning and debate.
- Ensure Integration of EFSP project with other WV projects and governments.
- Supervise a team of senior level international and national staff with skills across a diverse set of technical areas.
- Ensure proper technical capacity of staff to manage complex donor-funded projects.
- Lead grant staff and short-term consultants.
- Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and SO staff.
- Ensure grant/project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits.
- Establish and maintain effective project reporting, evaluation, and communication systems. Submit timely accurate and professional reports that meet donor requirements.
Documentation, Reporting and Knowledge Management:
- Prepare high quality reports, both narrative and quantitative information and reporting on relevant indicators and outcomes. Ensure that all reports are delivered according to high quality standards and are always submitted on time as per WVU standards.
- Reporting - monthly and quarterly financial reporting, including realization of activities versus budget utilization; (Providing input to) narrative and financial programme reporting.
- Annual review of progress towards project objectives.
- Take lead in documentation and sharing of Impact/success stories and best practices to promote learning.
- Ensure that the project adheres to USAID Open Data and DDL policy.
- Ensure that reporting to USAID 508 compliance.
- Consistently look for more effective and efficient implementation methods and opportunities to increase impact.
- Participate and conduct on-going lessons learned with key staff and partners/sub-grantees.
- Manage proactive and responsive relationship with grant donor in close collaboration with World Vision Response Office.
- Establish good working relationship with WVUS CORE team.
- Escalate grant management issues early and openly; resolve grant management issues quickly and fully.
- Liaise with local government officials, local communities, donor representatives and other stakeholders as appropriate.
- Establish clear and frequent communication regarding program progress and oversight management with the donor.
Child Protection and Wellbeing:
- Monitor the wellbeing and child abuse cases and report any incidents in line with child protection policy and guidelines.
- Work with local leaders to protect children from child violations and abuses.
- Sensitize children including most vulnerable, guardians/parents and other stakeholders about children’s rights and responsibilities.
KNOWLEDGE, SKILLS & ABILITIES:
- A Master's degree in related field or equivalent qualifications in grant management and a technical field in developing countries.
- 7+ years of extensive international development experience managing large grant-funded projects with 3 years experience in emergency and fragile context.
- Proven ability to manage technical assistance teams.
- Knowledge of and familiarity with international assistance program requirements, preferably [USAID] and/or other funding agencies (Global Fund and other multilateral agencies); their policies and regulations.
- Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to maintain productive relationships with the various government entities in Bangladesh (such as Cox’s Bazar context preferred).
- Proven ability in the management of large integrated grant-funded projects in developing countries.
- Familiarity with [US Govt./USAID] programs, their history and their development; mastery of [USAID/FFP] regulations governing such programs.
- Ability to integrate teams of professionals around common goals.
- Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country.
- Strong presentation and report writing skills.
- Experience of leading large and diverse teams.
- Experience in leading and managing large grants in a complex environment. Host Community and Refugee context.
- Experience as a Project Manager/CoP or senior expert specialist / advisor required.
- Experience managing sub grants and contracts under grants for complex projects.
- Fluency in English and the relevant other UN language, if it is officially used in the country.
- Professional licenses, as required in the field and by the donor.
Preferred Skills, Knowledge and Experience:
- Computer skills.
- Working knowledge of programs/projects cycle management.
- Ability to maintain effective working relationships with all staff and other key partners.
- Good planning and organizational skills.
- Financial and program management skills.
- Human Resource skills.
- Experience in managing inter-agency consortiums is preferred.
- Willingness to travel and work extensively - sometimes at short notice, in difficult places and under long hours - according to a results-based approach.
- Be prepared to travel to implementation sites and regional, global meetings as required.
- Work environment: Field Office based.
- Travel: 20 % Domestic/international travel may be required.
- On call: 10%