Chief Of Section, Finance
United Nations Assistance Mission for Iraq, Kuwait
Closing Date for Applications:
This position is located in the Kuwait Joint Support Office (KJSO), a service center which is responsible for the service delivery to client missions in accordance with existing service level agreements. The Chief of Section, Finance reports to the Chief of KJSO.
Within delegated authority, and relying on service providers as applicable, the Chief of Section, Finance will be responsible for the following duties:
Management of the KJSO Finance Section:
- Administer, guide and supervise staff of the Finance Section and provide appropriate guidance to all staff on financial issues to meet objectives, including their on-going learning and development.
- Prepare Section Work Plans, set targets and manage the performance of the Section.
- Review, design and implement appropriate internal management and monitoring tools, systems and functionalities together with appropriate Standard Operating Procedures (SOP).
- Monitor timely processing of transactions related to payments to vendors, staff payroll and benefits, end of month and year-end closure of accounts, clearing of open-item-managed accounts, bank reconciliations and reports for client missions.
- Review and approve reports, communications and submission of financial materials to the Controller and other UNHQs entities.
Advise Senior Management and approve financial transactions:
- Serve as a primary focal person and advisor to the CMS and CAS/AOs of client missions and the Chief of KJSO as well as other senior leadership of the missions on finance operations and matters that have a financial impact.
- Provide authoritative advise to the management of client missions and KJSO on all financial matters.
- Provide the leadership of client Missions and KJSO with the necessary regular and management reports with analysis, options and recommendations for action.
- Collaborate with the missions to ensure the implementation of IPSAS and Umoja finance modules.
- Act as a primary Approving Officer for financial transactions and ensure that financial transactions are reviewed, processed and recorded in accordance with the UN Financial Regulations and Rules and IPSAS requirements.
Monitoring financial transactions:
- Provide advice, interpret financial regulations, rules and guidelines, take adaptive and corrective action in response to audit and other queries to ensure adherence to the United Nations Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins, and Circulars.
- Ensure proper financial stewardship and administration of the missions and that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
- Represent the Missions in cross-UN projects and initiatives to improve financial management in field operations, including development of capacity building programs, and the implementation of International Public Sector Accounting Standards (IPSAS) and an Enterprise Resource Planning (ERP) system.
- Direct the installation and implementation of financial systems and other information technology systems in the mission. Evaluate the efficiency, performance and enhancement of the systems.
Oversight and strategic guidance:
- Plan, guide and coordinate the work of the various Units comprising the KJSO Finance Section and monitor the results expected of the Section.
- Responsible for exercising delegated authority from the Assistant Secretary-General, Controller, with respect to approving the missions’ financial transactions and maintenance of financial statements for client missions.
- Responsible for preparation of Finance-related mission guidelines, work plan and strategies, definition of Key Performance Indicators (KPIs) and Service Catalogue for client missions.
- Review and monitor the integrity of financial statements of the Client Missions and consult with Missions as appropriate.
- Monitor and guide the Finance Section’s contribution towards various committees.
- Guide staff development activities within the Section including identification of training needs in the Section and enhancing staff skills.
- Undertake in-house training on finance related issues.
- Advanced university degree (Master's degree or equivalent) in business administration, accounting, finance, or related field is reqiured. A first-level university degree or a relevant professional qualification, in combination with relevant academic qualifications and experience in financial management, accounting or other related field, may be accepted in lieu of the advanced university degree. Professional recognition as a CPA, chartered accountant or by a similar professional body is highly desirable.
- A minimum of seven years of progressively responsible experience in cost management and
- budget formulation, cost control and monitoring, accounting and financial reporting, or analysis and interpretation of financial results is required.
- Experience in managing change initiatives and the formulation of new strategies/approaches to financial management or accounting issues is highly desirable.
- Experience in supporting international operations involving military/security, logistics, infrastructure development, or a similar undertaking is highly desirable.
- Experience in a service center environment is desirable.
- Fluency in spoken and written English is required. Knowledge of a second UN language is desirable.