Purpose of the position:

To Effectively Coordinate, monitor and Provide Technical support for quality Cluster Sponsorship Operations within partnership standards for the wellbeing of children.

Key Outputs/Responsibilities.

Management of Child Sponsorship Systems

• Manage Sponsorship systems both Technical and Business processes within partnership guidelines.
• Carry out timely system upgrades, maintenance and provide timely feedback on Child Sponsorship systems requested by NO and GC/SOs.
• Support Staff and partners on utilization of the horizon mobile phone and any other new gadgets.
• Support the Cluster/ AP with IT related issues (Cluster IT Focal Persons)
• Carry out system data quality audit (RC Bio data, monitoring field, and participation).
• Support staff &COVAs to collect and upload quality data into Sponsorship systems.

Coordination of Child Sponsorship operations

• Timely update of quality child data and SO communications (queries, GN, mails, child monitoring, and participation) into Child Sponsorship systems. (100% data entered for all RCs).
• Monthly generate, compile, analyze and submit systems and Child Wellbeing reports to management.
• Effectively manage RC supplies (New growth, RC Death, Drops, Holds)
• Analyze variance reports, Child Status Reports, Project reports and guide the Programme/ cluster team in utilizing information for effective and efficient sponsorship operations
• Coordinate completion of annual correspondence requirements (APRs and Christmas Cards).
• Ensure quality assurance of all sponsorship operations indicators.
• Identify and build capacity of Staff and partners in child sponsorship operations.
• Work with the AP-coordinator to develop an annual integrated monitoring plan.
• Effectively manage and track all RC and family Participation in WV Programs through implementation of the annual integrated monitoring plan in line with the sponsorship standards
• Support SOOs in Community engagement and sensitizations on Sponsorship model.

Manage Communication and Sponsor Relations

• Coordinate communication between sponsors and RCs for the AP
• Communicate with Support office in compliance with sponsorship standards (timely notification on anticipated delays and reasons to justify)
• Adopt, Develop, monitor, and implement the established checks and controls for sponsor information in line with the child sponsorship standards
• Monitor and advise staff on Child Sponsorship communications from Cluster to NO/SOs.
• Expeditiously monitor, advise and follow up on all Sponsorship communications from NO and SOs to the allocated APs with the SOO and AP Coordinators.

Management of Sponsorship Initiatives

• Effectively manage implementation of Partnership initiatives (CDPCs, Sponsorship 2.0, and Digital Story Teller, LEAP Frog, Chosen,) in line with the partnership guidelines and timeframes.
• Develop AP initiative Implementation Plan and roll out as per NO timelines.
• Effectively manage implementation of initiative(s) as per plan and report on progress, recommendations within partnership guidelines.
• Train, coach and mentor staff and partners on the initiative and follow-up on utilization of the initiative.
• Follow up with staff and Partners to ensure 100% return on investment of CDPCs materials, horizon mobile phones, Chosen, and digital story teller materials through 100% utilization of the systems for the intended objectives.

Management of external engagements with SOs

• Ensure quality and timely Communications between Cluster, NO and SOs.
• Establish and coordinate timely delivery and dispatch of quality messages/ correspondences
• Manage Sponsor visits to their sponsored children within the cluster/AP in line with child Sponsorship standards. (Organize all logistic needs at cluster/AP).
• Attend to Sponsors and follow up on child and adult safe guarding issues.
• Document and report Programme key findings from sponsor visits, recommendations and opportunities

Child and Adult Safe Guarding

• Ensure all RCs have a signed consent form on file.
• Ensure that Videos and photos being sent to NO, SOs/GC meet sponsorship standard.
• Support in the organization of the internal child and adult safe guarding committee meetings at the cluster/AP offices.
• Monitor the wellbeing and child abuse cases of RCs and report any violations in accordance with the child and adult safe guarding policy and guidelines
• Work with Child Protection Officer to ensure child and adult safe guarding compliance standards at the cluster/AP

Qualifications: Education/Knowledge/Technical Skills and Experience.

• A University Degree information Technology, Computer Science, Information Systems and Statistics or any other related field.
• Three years experiences and knowledge in data entries, analysis and data base management are added advantage
• Three years of experience in computer systems support and field engagements
• Demonstrated experience in analyzing, interpreting, and reporting on data
• Database management
• Proactive personality, self-driven and strongly motivated
• Computer skills in Windows, MS Excel, Word, publisher and power point, MS Access and Data analysis tools.
• Good interpersonal skills, team player, facilitation skills and strong communication skills, both verbal and written
• Motorcycle riding is an added advantage

Source:https://careers.wvi.org/jobs/uganda/sponsorship/child-sponsorship-systems-officer-karenga-lobalangit-ap/16388