Communications Administrator

Concern Worldwide, Dublin, Ireland

Skill Required:, HR and AdminResearch and Analysis
Preferred Experience: 
3 Years
Closing Date for Applications: 
27th September, 2020


Job Description

Job Purpose:

The Communications Administrator works with Concern Worldwide’s Global Communications Team to deliver the Global Communications Strategy in support of Leaving No One Behind – The Organisational Strategic Plan.

The main objective is to provide administrative, communications and logistical support to the delivery of communications projects and campaigns.

Key Responsibilities:

Provide administrative, communications and logistical support to the Head Office communications team and support, as required, to global communications colleagues.

Admin:

  • Maintain and update the Concern photographic database (StoryDesk),
  • Provide support and training for StoryDesk users.
  • Provide support to the Global Brand Manager on implementation of and adherence to the Global Brand.
  • Manage purchasing, invoicing and payments for the team.
  • Provide back-up support to internal communications officer.
  • Contribute creative ideas for communications projects, campaigns and channels through fora such as brainstorms and team meetings.
  • Participate in the delivery of the emergency response strategy when required, (this may require working out of normal office hours).
  • Provide a basic graphic design and layout service in-house.
  • Provide support to the media relations and digital content teams when required.

Logistics:

  • Organise travel arrangements, this includes booking flights, preparing visa applications, obtaining media accreditation for journalists, etc.
  • Liaising with journalists and colleagues around logistics in advance of media trips.

Other:

  • Contribute to the development of effective information management systems, data storage and retrieval systems.
  • Ensure that all activity is carried out in full compliance with Concern’s financial and administrative policies and procedures
  • Undertake other duties and tasks as may be agreed from time to time.

Skills and Experience Required:

Essential:

  • Excellent administrative skills and a good knowledge of office systems and procedures including information storage and retrieval systems
  • Well-developed time management skills and the ability to plan and manage work
  • Well-developed analytic, research and numeracy skills
  • The ability to work on one’s own initiative as well as working as part of a team
  • An interest and understanding of the media, both traditional and digital.
  • Good communication skills
  • An appreciation of Concern’s work and the values and culture of the Communications Directorate.

Desirable:

  • Three years experience in an administration role
  • Experience with digital asset management
  • Qualification in Graphic Design.

Source:https://jobs.concern.net/jobs/vacancy/communications-administrator-1103/1121/description/


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