FHI 360, Juba, South Sudan
Closing Date for Applications:
Compliance Manager must have an innate and intuitive knowledge of the FHI360 goals and culture, as well as of USAID and applicable laws in South Sudan. The compliance officer is charged not just with keeping FHI360 business dealings ethically sound and legally pristine, but with educating the entire project and instituting practices that will ensure the highest possible level of compliance. The Compliance Officer reports directly to the Chief of Party.
- Review ways to enhance the effectiveness and efficiency of internal controls, reliability of financial reporting, compliance with applicable laws and the safeguard of assets within FHI 360 South Sudan policy framework.
- Recommend to the senior leadership of the project improvement of existing controls or development of new controls in local or regional operating environment.
- Supports the management in building a robust compliance culture based on ethical standards of behavior.
- Support the management of the project to have a dynamic operation while in compliance with the applicable regulations by being creative in finding solutions.
- Provides expert advice and guidance to the team whenever asked on how to manage risk and ensure full compliance with USAID regulations, FHI360 policies, and host country laws, while maintaining a robust operation.
- Promotes a project-wide culture of risk management compliance through staff training and awareness activities.
- Develop and roll out after securing the senior management of the project’s approval compliance tools such as: quick compliance reference guides, check list, and related materials.
- Working with project leadership, managers, and other staff members to better promote efficiency and reduce compliance risks.
- Conducts post review of major procurements, subcontractor, and vendor payments, tracking risk and compliance issues, and making recommendation to project leadership and key managers for improvements to project procedures.
- Coordinates roll out of any policy updates or process clarifications in coordination with the senior management of the project including fraud prevention, operations, and finance policies.
- Test internal controls, target in particular high-risk areas; document any weaknesses and their impact and make recommendations to the senior leadership of the project to address these weaknesses.
- Make recommendation to the project senior leadership about project compliance with award conditions, applicable regulations, FHI360 policies and local law.
- Report allegations or potential fraud to OCIA and provide project-level support to internal investigations as requested.
- Conduct compliance assessments of major sub-awardees/subcontractors and present findings to the senior leadership of the project.
- Ensure compliance of EPRR with the branding and marking strategy that is approved by USAID.
- Upload all contractual documents to USAID Development Experience Clearinghouse.
- Upload all EPRR documents on FHI360 knowledge sharing portal Vine.
- Coordinate internal and external audits and assessments carried out on EPRR.
- Based on instructions from the COP, carry out troubleshooting of problems and recommend solutions to enhance the efficiency of certain areas.
- Performs other duties as assigned by the COP.
- Master’s degree in finance, accounting or related field.
- Minimum of 5 to 8+ years of compliance, risk management, and/or audit experience with a strong focus on risks and controls and risk-based auditing techniques.
- CPA, ACA, CIMA, CFE or any other relevant professional qualification is an advantage.
- Practical working knowledge of financial services compliance and operations including the related rules and regulations of USAID.
- Minimum of 5-8 years related work experience, including 3 years in management and 3 years working at the corporate or organization level.
- Experience developing audit programs and managing audit processes is required.
- Comprehensive knowledge of South Sudan and US Government laws and regulations that have impact on internal accounting, HR and management controls.
- Non-governmental organization (NGO) experience preferred.
- Expert level experience of the U.S. Government rules and regulations, contracting and auditing standards as they apply to effective management of multi-year funds is required.
- Experience with data analysis tools and techniques including advanced concepts of Microsoft Word, Excel, and PowerPoint and/or other analytical software (e.g. – SAS, Tableau, ACL, etc.).
- Experience working on projects or initiatives requiring strategic planning/thinking across multiple functional areas and business processes.
- Internal or external audit internationally experience will be an advantage.
- Develop and maintain strong, collaborative relationships with all project staff, clients and peers, and USAID.
- Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
- Strong interpersonal skills; ability to work well in a team environment.
- Strong critical thinking, analytical, and problem-solving skills.
- Autonomous, self-motivated, and flexible with the ability to adapt quickly to change or shifting priorities in a fast-paced environment.
- Strong knowledge of organizational structure, policies and practices, and the impact on own area.
- Demonstrates and apply a clear understanding of compliance methodologies, risk management, and regulatory compliance.
- Ability to multi-task and meet deadlines in a timely manner.
- Must be able to read, write and speak fluent English.
- Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.
- Carry out his/her work without causing delays that affect progress of the project, programmatic operations or major segments of the project.
- Works under broad direction with considerable latitude for independent action.