Overall purpose of the role:
The Consortia Coordinator (CC), employed by DRC and reporting to the DRC Country Director, will be expected to lead the implementation of the project on behalf of the Consortium of 3 NGOs (DRC, LWF, and ACF) focusing on multipurpose cash transfer, WASH and shelter construction through combined needs based and people centre approaches. The CC will be providing leadership to the project and its activities, oversee smooth implementation of the project through the members of the Consortium, and oversee the administration and implementation of the grant in line with ECHO procedures. The CC will be supported by Programme Management Unit (PMU) to support these tasks. The CC will have financial and human resource management oversight and will provide strategic leadership in Monitoring, Evaluation, Accountability and Learning (MEAL).
The ECHO Consortia Coordinator is responsible for the following detailed tasks within the framework of DRC standard regulations and operational procedures (including the Code of Conduct, The DRC Assistance Framework, the DRC Programme Manual and administrative regulations), approved programme documents, donor contracts and applicable Ugandan laws:
- Management and implementation of the project, with an emphasis on ensuring timely and high quality achievement of the project goal and objectives by the respective Consortium partners.
- Ensure monitoring systems are in place, including gathering data for case studies and lessons learned
- Provide guidance on implementation of a basic needs approach with specific focus on cash based programming, ensuring that all partners utilize the same targeting/monitoring approaches and tools
- Ensuring that the Partners implement the project as stipulated in their proposals and as per the work plans presented and ensure that the spending rates of the project are commensurate with the project spending plans.
- Develop partners’ project progress reporting and financial expenditure tools and train the partners on use of these.
- Ensuring that partners provide monthly output trackers and consolidate to provide monthly status updates on the Consortium's progress, challenges and planned mitigation measures.
- Troubleshoot any challenges with project implementation in consultation with the partners and bring this to attention of the partners in a timely manner with the highest authority of the partner in country.
- Lead and manage the Programme Management Unit (PMU) including grants, finance and MEAL functions.
- Seek advice from the Head of Programs (HOP) on the program implementation methodology and approaches and keep the HOP and CD updated on the program progress
- Ensuring that the partners have sound financial management in place.
- Liaise with ECHO to get a good understanding of the financial procedures and ensuring that the partners comply with ECHO financial regulations
- Develop tools and formats for financial reports in close collaboration with the finance team and ensure timely financial reports and budget follow ups from the partners.
- Prepare monthly, quarterly and other financial report for the consortium and alert the CD/HOP of any financial issues that might be emerging.
- Facilitate provision of training for project staff from members of consortium on relevant guidelines, regulations and procedures.
- Representation, communication and coordination
- Chair the PMU meetings between partner representatives, technical advisors, M&E and support functions.
- Ensure Consortium representation in external coordination meetings and leadership on technical discussions at national level by developing harmonized programmatic positioning on cash programming.
- Represent consortium progress to donors as well as within the Cash Working Group
- Facilitate reporting and information sharing within the cash WG, Protection and NFI/shelter working groups
- Accountable to Consortia Steering Committee, Initiate and facilitate Steering Committee meetings, drafting agendas to reflect priorities, challenges and opportunities for the Consortium
- Oversee development of the Consortium communication and advocacy and promote the use of Consortium-generated knowledge and learning;
- Ensure proactive engagement, and facilitate formal meetings with key stakeholders including with the Government authorities
- Ensure close coordination with other agencies and consortia who are implementing project activities in the same area. Develop a close coordination with the Government of Uganda, Office of the Prime Minister and UNHCR and other UN Agencies providing assistance in the same region.
- Represent the Consortium in coordination mechanisms as needed
- Ensure timely and accurate programmatic and financial reporting to the donor, collating inputs from the Consortium partners.
- A post-graduate degree in international relations, business administration, management, human rights, social sciences or related field;
- Demonstrated experience of successfully managing and leading Consortia;
- At least 5 years of senior management experience in an NGO or consultancy environment, with experience managing cash transfer programming
- Good knowledge of Cash feasibility analysis, modality and mechanism selection, MEB and transfer value(s) and needs and vulnerability targeting
- Practitioner knowledge of the latest and most relevant cash- and markets-based programming technical tools, guidance, and evidence-based initiatives
- A good understanding and experience of context in South Western Uganda is an added advantage
- Experience in leading and coordinating in refugee coordination working groups
- Proven analytical and strategic planning skills;
- High-level communication and people skills;
- Excellent writing skills and able to negotiate effectively between different stakeholders, and to represent the Consortium at high level forums;
- Extensive experience in representation and networking, in particular with Government authorities, EU, humanitarian and development actors;
- Demonstrated project, program and human resource management experience, including working with local partners;
- Proven ability in working in hardship environments. The position will require extensive travel to the field;
- Strong understanding of MEAL, including in complex programmes;
Languages: luent in spoken and written English.