About the role: This is a 2 year role with accompanied terms based in Lilongwe (possibly Blantyre), Malawi, with frequent visits to programme areas and with a salary Grade 6 from €45,781 to €51,688.
You will report to the Concern Country Director in Malawi and manage the consortium Programme Management Unit (PMU), including direct line management of senior staff. You will also work closely with Concern’s Programme Director and liaise with other consortium member agencies, programme donors, other implementing agencies under this funding opportunity and Concern’s Technical Advisors/Specialists, Regional Desk and other Concern HQ staff. We would like you to start in November, subject to final confirmation of donor funding.
Concern Worldwide is leading a Consortium of NGO and private sector partners to implement a five-year programme titled ‘Promoting Sustainable Partnerships for Empowered Resilience (PROSPER)’, under DFID and Irish Aid’s ‘Building Resilience and Adapting to Climate Change in Malawi’ funding opportunity. The proposal review process is at the final stages with the donors’ decision due to be announced in the near future.
Context: The Promoting Sustainable Partnerships for Empowered Resilience (PROSPER) programme is designed to respond to high vulnerability of households and communities to shocks and stresses in Malawi, which combined with persistent poverty, natural resource degradation, climate change and population growth, results in cyclical crises and dependence on aid, eroding development gains and undermining long term poverty reduction. Using an integrated, multi-layered and sequenced approach, PROSPER will help households meet their immediate needs, while supporting longer term efforts to enhance natural resource management, strengthen disaster preparedness and response mechanisms, support linkages to safety nets, increase access to appropriate financial services and products, and create functional markets systems. Working in collaboration with key stakeholders including communities, government, local authorities and the private sector, PROSPER will strengthen existing capacities, structures and systems, to deliver transformative change.
Your purpose: This position demands a dynamic individual with demonstrable ability to achieve results in a demanding and fast paced environment. The Consortium Director will lead and manage the PMU and will be responsible and accountable for the overall management and oversight of the programme including: overseeing the grant management and implementation, risk management and financial accountability, donor reporting and liaison, external representation, relationship management with consortium members and government counterparts, and ensuring compliance with Concern’s and donor’s policies and procedures. S/he will be responsible to provide direction and support to the team, and technical leadership to ensure high quality programming to achieve programme results.
You will be responsible for:
- Provide overall leadership on planning, designing and implementation of programme activities in line with Consortium and donor strategic priorities and programme design/objectives.
- Provide strategic and operational leadership for the programme and lead on annual work planning, programme implementation, M&E and timely donor reporting.
- Provide managerial and technical support throughout the implementation of the programme, including management of the sub-grants.
- Ensure that efficient systems are in place to support all aspects of the programme, including sub-grant management, M&E systems, and technical assistance provision, in compliance with organisational procedures.
- Reporting to the Concern Country Director, work closely with Concern Malawi team members and relevant staff in Concern’s Head Offices, maintaining regular and transparent communication and high quality reporting on the programme.
- Develop and maintain strong working relationships with other consortium members, maintaining regular communication, negotiating scopes of work, monitoring adherence to programme work plans, agreeing any revisions to programme work, and addressing issues that may arise.
- Provide leadership and communication with donors (DFID/IA) and serve as key liaison to implementing agencies under this funding opportunity, relevant government authorities (especially Department of Disaster Management Affairs (DoDMA), Economic Planning & Development (EP&D), Departments of Gender, Agriculture, Water Resources, etc.) and other key stakeholders.
Finance, Procurement and Donor Compliance:
- Be responsible for overall financial oversight of the consortium budget and expenditure including timely procurement of goods & services.
- Ensure compliance with organisational and donor rules and regulations, and partner agreements by Consortium members, particularly with respect to financial and contract management.
- Collaborate with Finance and Systems teams in internal and external audits of the Consortium Programme, and ensure implementation of recommendations from due diligence assessments and continuous monitoring to ensure controls and risk mitigation measures are in place.
Monitoring & Evaluation (M&E):
- Monitor and review performance and hold partners accountable for meeting the success criteria identified; give corrective feedback and corrective action where required.
- Ensure adherence amongst Consortium members to agreed programme quality standards, M&E guidelines, frameworks for the programme and provide technical support to embed M&E and accountability in consortium implementation.
- Ensure adaptive programming approaches to M&E inform programme implementation and identification and investment in pilots and innovations.
Knowledge Management, Advocacy, and Communications:
- Lead in the development and dissemination of position papers, statements, learning briefs on the PROSPER programme and documentation of lessons learned, sharing of programme knowledge and experience to inform national programming and policy discussions. This will help achieve a key aim of PROSPER to generate learning and examples of approaches that can be replicated and taken to scale.
- Ensure the timely development and operationalisation of advocacy, communication and visibility strategy of the programme.
Management of Risk:
- Oversee and monitor PROSPER programme risk (including financial, logistical and other support systems, security and safeguarding) and flag issues in a timely manner to the Concern Country Director, Programmes Director and the Programme Advisory Committee.
- Ensure compliance with organisational and donor rules and regulations particularly with respect to financial and contract management.
- Ensure adherence/compliance across the consortium with Concern Worldwide’s Code of Conduct, Programme Participant Protection Policy, Safeguarding policy and associated policies.
- Promote and ensure accountability to programme participants and Core Humanitarian Standard (CHS) principles across the consortium and throughout programme implementation.
Human Resources, Training and Capacity Building:
- Provide line management to PMU staff in accordance with the organisational policies and procedures.
- Identify training and capacity needs of PMU and consortium members and develop a capacity building training plan.
- Ensure that gender equality and diversity principles are upheld in the recruitment, orientation, performance and management of staff.
Your skills and experience will include:
- Appropriate qualification at Master’s degree level, in a relevant discipline.
- Proven experience (at least 10 years) in senior programme management and leadership, working with national governments, NGO and other civil society groups.
- Proven experience working in large scale NGO programmes including thematic sectors such as Resilience, DRR and Climate Change.
- Experience of managing large grants from major international donors, particularly DFID.
- Excellent written and spoken English languages skills.
- Strong analytical, interpersonal, communication and organisation skills.
- Strong coordination and management skills, specifically ability to manage internal staff teams, and to effectively coordinate, influence and negotiate across consortium members and external stakeholders.
- Ability to build and maintain effective relationships with senior representatives of donor, INGO and Government structures and to represent at national or international level forums.
- Proven experience with practical and impactful gender equality and women’s empowerment approaches to development and humanitarian action.
- Thorough understanding of safeguarding and protection issues.
- Strong financial management and donor compliance skills.
- Experience in the design and use of monitoring and evaluation systems.
- Experience of working in or managing a consortium model of working.
- Knowledge of the key tools used by donor agencies, such as logical frameworks, results chains, theory of change, results-based management and financial administration systems
An understanding of Resilience, DRR and Climate Change issues and programming in Malawi.