Consortium Finance Manager
Plan International, Addis Ababa, Ethiopia
Closing Date for Applications:
This role will be responsible for the effective financial management and fulfilment of donor reporting requirements among others; supporting the Finance Officer/ Coordinators at in programme areas in technical matters, meeting compliance issues and reporting of grant related funds to management. The post holder ensures all financial aspects of the grant are implemented as per the donor grant agreement, ensuring sound internal controls systems and procedures are in place, while maintaining high standards of quality and integrity of financial data.
Dimensions of the Role
The role will ensure:
- Effective management of the grant resources by overseeing effective budgeting, planning and budget utilization.
- The support to the Consortium Team Leader to ensure that grant resources are utilized for their intended purposes and to ensure that financial reports are prepared on an accurate basis.
- All consortium partner financial reports are reviewed as accurate and consolidated in a timely manner in line with donor requirements.
- The disbursement of Plan International Ethiopia funds is done in line with Plan International procedures.
- Financial issues are dealt with as outlined in Plan procedures and controls, as well as international accounting standards, provisions and regulations.
- The support to the Consortium Team Leader on the overall operational aspects of the programme
- Provide oversight of financial management of Education in Fragile Environments Consortium
- Supervise all grant management and reporting on grant performance, as well as provide financial and technical management to ensure best use of resources through sound budgeting, monitoring of the consortium expenses, and timely preparation of donor financial reports
- Develop and implement quarterly consortium-wide financial review(s) and analyses, as well as provide timely and reliable financial information for decision-making
- Maintain strong internal policies, processes and controls systems in order to provide timely, consistent and accurate financial and budget management
- Preparation for project verification visits by external auditors, and being on hand during visits where needed
- To closely analyse, scrutinise and filter all financial reports before passing to Plan International UK colleagues for a secondary review
- Track and update the fixed asset register of the project
- Support the Project Managers in the financial management of the project
- Ability to analyse data and draw conclusions thereof- mainly for budget management and reporting to donor
- Regular review of control processes to minimise financial risk to the organisation
- Audit planning and audit action implementation skills to help improve financial controls around donor funds management
- Ability to work independently with minimal supervision but to update seniors and peers regularly
- Ensures adherence to the country's financial and accounting requirements and other organisational policies and procedures to support sound financial management within the organisation
- Coaching and training of consortium partners in technical areas and the implementation of financial practices
- Conduct financial monitoring visits to review financial records and ensure compliance
- The role requires the ability to analyse data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures.
- Grants financial reports are in accordance with Plan and donors grants management regulations and procedures
- All financial reports reach the donor and Plan International UK office as a final, quality draft after close analysis and full review
- Grants operational plan budget updated
- All related expenditures are attached to the Grant Agreement document
- Grant set up in the SAP system
Child Protection and Gender Equality Responsibilities
- Demonstrate commitment to Plan's child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.
- Master degree in Accounting, Finance or Financial Management, or professional qualification in accountancy.
- 5+ years of experience managing finances for DFID, EC or US Aid funded projects
- In-depth knowledge of EC financial management rules and regulations and/or other comparable major bilateral aid grant management.
- Experience managing grant programmes or sub-granting mechanisms involving local NGOs.
Skills and knowledge to achieve the following:
- Ability to adopt new software and financial management systems, e.g. SAP
- Proficiency in Microsoft Office suite, including Word, Excel and Outlook
- Demonstrated decision making and risk management capabilities
- Project Financial Management