Consultant as Event Specialist

World Resources Institute

Jakarta, Indonesia

Experience: 3 to 5 Years

Skill Required: Media and Communication

The Event Specialist will work mainly to coordinate and be responsible for holding all events that will be held by the ESB team and partners. The Event Specialist will report to the Corporate Energy Lead for ESB while coordinating closely with the rest of the Sustainable Business Team members, Project Operations Assistant (POA) and Project Operations Specialist (POS), Communications team, and other KADIN NZH's key partners such as IBCSD, KADIN, and CDP. WRI Indonesia Sustainable Business team will provide all the substance needed while the event specialist will focus heavily on the event's technical side. This position will be based in Jakarta, with an office-flex working arrangement and the possibility of doing travel.  
Project Activity Coordination & Stakeholder Engagement:
  • Develop planning for each event with high attention to details, including financial and administrative aspects such as finalizing Terms of Reference (TOR), budgeting, and invitations.
  • Lead the coordination with the Project Operations Assistant for venue reservations, speakers, audiences, and other relevant stakeholders.
  • Lead the coordination with the Project Operations Assistant to select vendors such as hotels & catering, and decide the best combination of quality and cost.
  • Negotiate with vendors to achieve the most favorable terms whenever necessary, including exploring how to make the events itself carbon neutral using existing methods.
  • In coordination with Project Operations Assistant to do final checks on the day of the event (e.g. tables, technology, guest attendee confirmation) to ensure that everything meets standards and complies with WRI Indonesia policy and procedure.
  • Oversee the event and take immediate action to resolve any problems occurring during the event.
  • Coordinate accordingly with the ESB teams for the post-event follow-up actions, including event debriefing, report, and discussion notes.
What You Will Need:  
  • Bachelor’s degree in a related field, preferably in Event Management, Management, or Public Relations.
  • Minimum one year of professional work experience in corporate event management, administration, and/or operation management.
  • Detail-oriented and organized thinker who can juggle multiple, competing priorities.
  • Ability to work under minimum supervision while maintaining the expected output to be delivered in a timely and satisfactory manner.
  • Have good interpersonal skills, adaptable, and comfortable meeting new people/groups of people.
  • Business proficiency in oral and written communications in Bahasa Indonesia and English.
  • Ability to do work travel.
  • Legally able to work in Indonesia.