Contract and Procurement Officer

Palladium International, Indonesia

Skill Required:, Policy/ Advocacy and CampaignProject/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
20th August, 2019

Job Description

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Project Overview and Role:

  • The Australia-Indonesia Partnership for Promoting Rural Incomes through Support for Markets in Agriculture (PRISMA) is a multi-year development program working to accelerate poverty reduction through inclusive economic growth.
  • PRISMA adopts a market systems development approach by partnering with key-stakeholders to improve agriculture market efficiency and sustainably benefit the poor. The program aims to achieve an income increase for a total of 1,000,000 smallholder farming households by 2023. It operates in six provinces of Central Java, East Java, West Nusa Tenggara (NTB), East Nusa Tenggara (NTT), West Papua, and Papua.
  • Under the supervision of the Contracts Manager (CM), the Contract & Procurement Officer will be responsible for providing support to the contract and procurement unit.


  • The Contract & Procurement Officer shall be part of a team supporting the Chief Operations Officer (COO) in managing contracts and procurement activities for PRISMA. Under Contracts Manager (CM) supervision the Contract & Procurement Officer is primarily responsible for managing in procurement activities for PRISMA and assisting CM to managing of Private Sector Partnership (PSP). The Contract & Procurement Officer (CPO) is also required to provide support to other staff in the contract unit when other staff are absent or in times of peak workload.
  • More specifically, the CPO shall be responsible for, but not limited to, the following tasks:


  • Maintain transparent, accountable procurement procedures which adhere to the Program guidelines and SOP.
  • Receive and review/clarify requests, specifications and other needed information from requisitioners.
  • Maintain accurate records of all procurement activities in an efficient filling system.
  • Prepare weekly progress report of procurement activities.


  • Assist CM in the management of Private Sector Partnership (PSP) Agreements and Memorandums of Understanding (MOU) with PRISMA Partners.
  • Receive and review/clarify requests, specifications and other needed information from requisitioners.
  • On an 'as-needs' basis, review and provide recommendations for improvements to internal contracts processes within the program.
  • Prepare weekly progress report of Contracts activities.
  • Other tasks as reasonably requested by the CM.


  • Essential skills and experience:
  • Hands-on experience in procurement
  • Demonstrated strong understanding of the procurement cycle.
  • Demonstrated strong analytical thinking and pro-active problem solving.
  • Excellent organisational and computer skills especially with MS Word and Excel.
  • Excellent interpersonal skills;
  • Proven strong written and verbal communication skills; and
  • Fluency in English

Desirable skills and experience:

  • Education or training in procurement;
  • Experience in conducting administrative audit (compliance audit).
  • Experience and understanding of procurement processes of the Australian Department of Foreign Affairs and Trade (DFAT). Understand the Commonwealth Procurement Rule (CPR) core values.
  • Good knowledge of the Indonesian Public and NGO Sectors


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