Winrock (WI) is a recognized leader in U.S. and international development with a focus on social and environmental issues. As a mission driven, field-based organization, we believe that sustainable development is inclusive and that complex challenges require integrated solutions. We pride ourselves as a learning organization that embraces continuous improvement in program results and processes and a culture of accountability.
Position Summary :
Position Purpose: The Sr. Officer, Awards Management helps direct and supports compliance management and subaward management of a diverse portfolio of awards which includes contracts, grants, and cooperative agreements from a broad set of funders.
Position Overview: This position works with staff from across Winrock to support award related workflows and helps develop and implement systems to strengthen overall compliance with award terms and conditions, applicable regulations, and WI policy. The Sr. Officer, Awards Management assesses and supports the development and implementation of systems to manage sub awards and strengthens compliance with donor and organizational terms and conditions.
Position Responsibilities:
Provides on-site project and regional training on sub award management and compliance to project staff and sub grantees to comply with WI and donor requirements and builds the capacity of project staff to manage sub awards.
Reviews sub awards and modifications, escalates identified problems and risks, and takes the lead in researching and providing advice on disputes concerning contractual issues.
Supports program staff in negotiating sub awards and consultant agreements.
Supports project start up and close out in implementation of systems and processes to manage sub awards and ensure compliance with prime award requirements and the organizational processes.
Remains current on changes within the industry through resource sites, publications, and continuing education, and provides training and refresher sessions to staff on pertinent topics.
Maintain up-to-date awards management filing and tracking system based on institutional standards.
As requested, visits field offices to assess management of grants, compliance and ensures correct systems and filing are present.
Acts as the “compliance go-to person” and provides guidance and advice to program staff on compliance issues, questions and interpretation of contract terms and conditions and/or donor rules and regulations and the organizational policies and procedures.
Contributes to the development of training materials, guidance documents and other grant related working tools.
Serves as the main point for consultant agreements for the assigned portfolio.
Reviews teaming agreements, non-disclosure agreements and other arrangements with partners.
Facilitate resolution of agreement-related issues and requirements with donor or sub-partner throughout life of award with the help of Sr. Managers in the Awards Management team.
Handles requests for donor approvals, authorizations, or waivers, modifications and facilitates responses to donor inquiries with the help of Sr. Managers in the Award Management team.
Reviews sub-awards and supporting documentation and provides guidance to country office staff on sub-award management.
Participates in compliance reviews and supports internal audit reviews and monitoring or facilitation of implementation of corrective action plan, as requested and as related to the Award Management team.
Manages prime award records, and modifications by collecting and maintaining official documentation for files.
Ensures timely compliance reporting like Human Trafficking certifications, VAT, FFATA reports etc.
Projects a qualified appearance and cooperative attitude, maintains high ethical standards of integrity; respects confidentiality in representing Winrock International to ensure a professional representation at all times.
Performs additional responsibilities as assigned.
Position Qualifications :
Education:
Bachelor’s degree, or equivalent experience, in Business Administration, International Affairs, English, or related field required. Master’s degree preferred.
Experience:
Minimum of 5 years of experience in a business setting or work in a regulatory environment, including experience in U.S. government grants and contract management, required.
Experience working with international development organizations in a headquarters or field environment preferred.
Experience in managing sub awards life cycles (starting with planning and solicitations until close out), including different types of sub awards and sub-contracts.
Previous training development and delivery experience preferred.
Computer/Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint, Teams).
Communication Skills: Excellent verbal and written communications skills including writing, editing, and proof-reading required.
