Coordination Assistant

UNDP - United Nations Development Programme, Ankara, Turkey

Skill Required:, Project/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
23rd December, 2018

Job Description


Organizational Context/Project:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

UN Women in Turkey is working with national governments, UN agencies, local au thorities and non-governmental organizations to help ensure that women and girls enjoy equal access to rights, resources and services and are able to enjoy their human rights with zero tolerance to any form of discrimination. UN Women in Turkey seeks to reach this goal through programming that supports women’s leadership and participation, encourages gender responsive governance and budgeting, elimates violence against women and child and forced marriage, and contributes to the empowerment and co-existence of refugee and host community women. In addition, UN Women plans to support women’s organizations and groups, as well as CSOs working with women refugees to boost their technical and organisational capacities in tailored areas with a focus on gender-sensitive humanitarian and refugee response. UN Women will ensure that such organizations and groups can access to best technical expertise in areas where they are willing to develop capacities. Prior to commencing the capacity building actions, it is essential to identify and map the organizations and groups requiring such support, as well as to carry out an assessment of their most urgent needs.

Within the scope of the assignment the national consultant is expected to provide consultancy services for the below listed generic tasks.

Living Conditions:

The UN Volunteer will live and work in Ankara, Turkey. The national UN Volunteer may also be required to go on missions.

Ankara is the capital of Turkey and the country’s second largest city following Istanbul, with the population of 4.5 million people. Centrally located in Anatolia, Ankara is an important commercial and industrial city. It is the seat of the Turkish government and houses all foreign embassies. The city is strategically located at an important crossroads for trade in proximity of Turkey’s highway and railway networks. Visas are required for entry into Turkey. It is therefore strongly recommended to check with the local Turkish Embassy or Consulate before traveling. Nationals of EU member states and a limited number of nations are eligible for visas-on-arrival at international air termini and certain border crossing points.

  • Security: The current security level in Ankara is minimal –
  • Ankara is considered a generally a safe city, where normal use of common sense and acting responsibly takes one a long way.
  • The public transport is safe to use. There are no direct threats towards United Nations and its staff in Turkey.
  • Medical Services: No special vaccinations are required for a travel to Ankara. Medical services available are of high quality, and health care services are available also in English.
  • Housing: Apartments and flats are easily available and generally of good condition, with well working services (gas, electricity, water). The cost of housing is reasonable, although smaller apartments and certain locations close to foreign embassies and the UN House tend to be more expensive. Some UN Volunteers opt for house sharing. Upon arrival, UN Volunteers will reside in a hotel until they find permanent housing. UNV Field Unit can provide assistance to UN Volunteers in identifying suitable housing.
  • Cost of living and services: Housing is the largest monthly expense, and the cost of living is otherwise very affordable. Daily food and products are inexpensive, as are many services.
  • Imported goods and many non-essential services and products tend to be more expensive. The provision of goods and services in general is very good. Local transportation ranges from buses, mini-busses called “dolmuş” to taxis, which are all affordable. The subway lines are very limited in the scope.
  • Weather: The city has a mean elevation of 938 metres. It has cold, often snowy winters due to its elevation and inland location, and hot, dry summers. Because of Ankara's high altitude and its dry summers, nightly temperatures in the summer months can be cool.
  • Language: Turkish is the only official language. English is widely spoken in touristic areas, but less commonly in Ankara. In supermarkets and shops, few Turkish words are useful. There are Turkish language schools and tutors available in Ankara

Duties and Responsibilities

Description of tasks:

Under the direct supervision of Program Management Specialist the national UN Volunteer will undertake the following tasks:

  • Supporting the coordination mandate/responsibility of UN Women as the chair of the Gender Equality and Women’s Empowerment Result Group
  • Supporting the preparation and organisation of advocacy events, meetings, conferences.
  • Support the implementation of the 2019 UN Women Turkey Office work-plan specifically by providing support to core initiatives of the office;
  • Support the planning, monitoring and reporting processes by compiling inputs from different project teams in the office
  • Support the planning, monitoring and reporting process by compiling inputs from the UN Agencies which are member of the Gender equality and women’s empowerment Result Group
  • Support the communication initiatives of the office by providing support to circulation of documents, and preparation of contact lists, distribution lists, etc.
  • Prepare the meeting minutes as requested by Programmes Manager
  • Support the implementation of procurement and operational plan related to the core activities of the office;
  • Perform any task related to organisation of meetings under the portfolio of Programmes Manager; venue arrangement, correspondence with the organisation company, follow up of participants, ensuring UN Women’s visibility, procurement of goods and supplies, etc.

Furthermore, UN Volunteers are required to:

  • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
  • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
  • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
  • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
  • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
  • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Output:

  • Three joint advocacy events (16 Days of Activisim, Girl Child Day, International Women’s Day) under Gender Equality and Women’s Empowerment Result Group Work Plan, to be supported and well organised.
  • At least three Gender Result Group Meeting organized and reported.
  • Quality and efficient support provided for the completion of planning and review of Annual joint work plan of Gender Equality and Women Empowerement Result Group.
  • It is necessary to keep reliable and systematic records during the year and make the necessary updates & reminders and to support the reviwewing and preparation of annual work plan .


  • Respect for Diversity
  • Integrity
  • Professionalism

Required Skills and Experience

Required experience: 24 months

Area of Expertise:

  • Development programme/project administration Mandatory
  • Previous experience working in the UN system is an asset

Language Skills:

  • English (Mandatory) , Level – Fluent AND – Turkish (Mandatory) , Level – Fluent
  • Area of Expertise Requirement: Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases

Education – Additional Comments:

  • Bachelor Degree preferably in social sciences,ad public administration, gender studies, political science, international development, Business or Public Administration or related fields or other similar subject at the university level.
  • Master’s degree or equivalent in human rights, gender, international relations, international development, international law or other social science fields is an asset


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