The Coordination Officer works under the overall guidance and direct supervision of the Deputy to the Director General/Managing Director GLO, and in close collaboration with colleagues to support the mandate of the Office of the Managing Director.
Responsibilities:
Act as the focal point in the Office of the Managing Director for high-level engagements with organizational stakeholders and counterparts.
Coordinate the preparation and follow-up of meetings of the Managing Director with high-level officials, including the preparation of meeting agendas, briefing notes, background documents, summary notes, and other substantive materials.
Compile substantive background information for the Managing Director, based on external sources and/or inputs provided by Divisions, for engagements such as with the Leadership Board, Member States, and other partners or stakeholders.
In close coordination with the Managing Director, oversee the preparation of official missions and participation in global forum events, covering substantive, administrative and logistical matters, and extending from pre-mission/event preparations to post-mission/event follow-up activities.
Situated in the Office of the Managing Director GLO, prepare regular reports on organizational commitments to Member States through the policymaking organs, Regional Bureaus and funding partner-related functions, for the information and necessary follow-up actions of the Managing Director.
Maintain and oversee an office-wide mechanism for the timely capture, assignment, review, clearance and follow-up of daily submissions reaching the Office of the Managing Director.
Conduct quality review of professional inputs in preparation for engagements by the Managing Director with Member States and external partners.
Based on independent research, advise the Managing Director on matters related to the strategic management of the Directorate, creating and exploiting synergies amongst services and amongst related UNIDO services.
Under the overall guidance of the Managing Director, supervise the day-to-day work of designated support staff, consultants and/or interns working in the Office of the Managing Director to ensure the timely delivery of results.
Conduct desk research to help guide decisions by the Managing Director on the utilization of human and financial resources in the Directorate.
Education:
Advanced university level degree (master’s or equivalent) in economics, business management, political science, public administration or a field of direct relevance to the mandate of the Directorate is required.
Work Experience:
A minimum of five (5) years of experience in executive support/advisory functions, including at the international level is required.
Knowledge of, or experience in partnership-building and stakeholder management in development institutions is required.
Experience in supporting executive offices and/or senior-level officials, at the national or international level is desirable.
Experience in, or knowledge of, UNIDO’s business procedures and processes is desirable.
Languages:
Fluency in written and spoken English and French is required.
Fluency in or working knowledge of other official language(s) of the United Nations, is desirable.
