The incumbent will be part of the Financial Services Section and does not directly supervise any staff. The incumbent is a member of the Cloud Enterprise Resource Planning (ERP) implementation team, with a direct reporting line to the Head of the Extra-Budgetary Finance Unit and works closely with the ERP team members. As the Project Manager for Cost Recovery project on the ERP team, the incumbent participates in ERP implementation governance activities.
Responsibilities
Function 1 (incl. Expected results) Prepares Administrative Instructions and procedures for implementation of the ICAO Cost Recovery Policy, achieving results such as:
Review existing administrative instructions and determine changes that are necessary to make them in-line/compliant with the new cost-recovery policy
Prepare and conduct meetings with the various stakeholders of ICAO that have a direct and indirect impact from the cost-recovery policy and derived administrative instructions, including at Headquarters and Regional offices as may be needed • Based on the above activities and inputs, prepare draft Administrative Instruction(s) and procedures for the implementation of the new ICAO cost recovery policy to be circulated for comments/feedback
Finalize the Administrative Instruction(s) and procedures incorporating the received comments/feedback as appropriate Function 2 (incl.
Expected results) Defines system requirements to implement a cost accounting system for cost recovery, achieving results such as:
Perform a gap analysis on ERP solution(s), modifying procedures as required to ‘fit’, and develop system requirements for implementation of the procedures
Develop a work plan for implementation
Liaise with the ERP implementation team and other stakeholders as appropriate to ensure the requirements are well captured and understood
Adjust/modify the draft requirements based on comments/inputs from other stakeholders as appropriate Function 3 (incl. Expected results) Develops standard costs and fee schedule for charging purposes, achieving results such as:
Update the ICAO cost model and determine the standard cost rates and charges and provide input into the triennium budget exercise based on the Cost Recovery Policy and updated cost driver data
Conduct meetings with stakeholders to discuss/review/refine the proposed standard cost charging approach and cost drivers
Liaise with ERP implementation team to coordinate and determine parameters for the ERP required to implement the new costing methodology
Finalize the standard cost rates and charges and input into the ERP Function 4 (incl. Expected results) Leads the implementation of the cost accounting functionality in the ERP system, achieving results such as:
• Perform governance activities required of the role of Project Manager, including developing a Business Case and Plan, providing regular updates to stakeholders and management
• Participate in design sessions with integrators and other teams that have dependencies with this project
• Develop test scripts and perform system tests, load data, perform pilot of implementation, roll-out full implementation
• Conduct meetings with stakeholders to collect test results as appropriate
• Prepare guidance and training materials and participate in and/or conduct workshops for those performing the testing and implementation tasks as required Function 5 (incl. Expected results) Develops user training material for procedures and tools supporting the cost accounting system and conduct workshops, as required, achieving results such as:
• Develop training material for Cost Recovery procedures and system
• Conduct Cost Recovery training sessions for users throughout ICAO including management Function 6 (incl. Expected results) Performs other related duties, as assigned.
Education
Essential
An advanced-level university degree (Master’s degree or academic equivalent) in accounting, finance, business administration or related field, is required. A first-level university degree in combination with two (2) additional years of qualifying experience in accounting, finance, business administration, or related field may be accepted in lieu of the advanced university degree.
Courses in cost accounting.
A professional accounting designation (e.g. CA, CPA, CGA, CMA, or equivalent).
Desirable
Certificate in cost accounting.
Certificate or accreditation in project management (e.g. PRINCE2, PMP) is highly desirable
Work Experience
A minimum of five (5) years of progressively responsible professional experience in finance operations management, accounting, budget, or related area is required.
Experience in determining product costs and prices using cost accounting methodology is required.
Experience in drafting procedures, and documenting process flows is required.
Exposure in implementing ERPs, conducting gap analyses, and defining system requirements is required.
Experience with process reviews, systems implementation activities, documentation and financial internal controls is required.
Experience in managing finance and systems project, in particular planning, coordinating and managing the work of a large number of participants working on a joint initiative is required.
Expert-level experience with Microsoft Excel is required.
Experience with UN system financial regulations, rules and practices is desirable.
Experience as Project Manager and/or Team Leader in similar projects/undertakings is desirable.
Languages
Essential Fluent reading, writing and speaking abilities in English. Desirable A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).
