About the role
This is a 12 month new role with unaccompanied terms based in Bujumbura, Burundi with a salary of €35,981 to €39,979 and benefits
You will report to the Country Director, also based in Bujumbura, and will line manage two Finance Coordinators both based in Bujumbura and oversee the work of two Senior Finance Officers (one in Burundi and one in Rwanda) and the finance officers (3) and liaise with Administrative staff, including HR, Logistics and IT functions, Programme Managers and CMT members.
We would like you to start mid- July.
Your purpose: The Country Finance Manager (CFM) is responsible to manage all aspects of the finance function of the Concern Worldwide country programme in Burundi and Rwanda to achieve objectives in line with Concern’s policies, procedures and standards.
You will be responsible for:
- Ensure that the country financial management systems & records are adequate in order to identify and protect the assets & interest of the organisation.
- Maintain and update systems for efficient & effective management of assets
- Ensure adequate controls over cash & bank management are constantly monitored & updated to minimise the risk of fraud or misappropriation.
- Closely monitor all financial activities, and keep the Country Director/Country Management Team advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
- Maintain an effective & efficient system of internal controls which comply with Concern Worldwide’s financial guidelines.
- Review existing systems on an on-going basis in order to maintain an adequate level of internal controls, in compliance with Concern’s policies and procedures.
- Oversee compilation of financial records & accounts in a timely and accurate fashion and in line with international accounting standards & donor regulations.
- Ensure that the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.
- Lead the preparation of annual & revised Country budget and donor budgets including
- Budget template preparation,
- consolidation of the budget packs,
- completion of the budget submission to Dublin
- Complete the responses on budget feedback from Dublin jointly with Shared Services Accountant.
- Keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance.
- Manage internal and external audits that are carried out as per Concern requirements; support the Country Director to prepare management responses; ensure all agreed remedial actions are undertaken in a timely manner
- Undergo regular and random checks for compliance
- Manage timely & accurate preparation of data for monthly management accounts for shared service accountant, budget-holders, and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances
- Review and completion of the financial reporting pack prepared by Shared Services Accountant including country commentary and country management team (CMT) approval and dealing with feedback from head office jointly with Shared Services Accountant. Support the timely & accurate preparation of donor reports for external donors / agencies.
- Reconcile all balance sheet items on a monthly basis, in accordance with Concern Worldwide policies & procedures based on transactions details provided by Shared Service Accountant.
- Provide financial analysis where necessary especially on maximizing available funds and advice to CD.
Staff Management & Capacity Building
- Train and develop the capacity of the local finance team to ensure that a good standard of financial management is maintained.
- Train and develop the capacity of the local partners to ensure that a good standard of financial management is maintained.
- Provide line management to the Finance team.
- Undertake financial training of budget-holders, to assist them in enforcing financial controls & making decisions based on financial reports.
- Other financial duties and general systems support
Facilitate internal, external & donor audits,
- Investigate and implement procedures for statutory deductions, social security & taxes are complied with & to liaise with relevant authorities in this respect.
- Actively participate in the country management team (CMT) meetings and be proactively involved in the decision making processes.
- Work with the Country Director and the Systems Function management to support development of policies and procedures for procurement, logistics, HR and IT.
- Support training of staff in procurement, budget management and systems policies and procedures as appropriate.
- Preparation of monthly cash flow and ensuring adequate monetary levels in field offices
- Adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.
- Support and promote the standards outlined in the Programme Participant Protection Policy (P4) and Concern Code of Conduct to the team, partner and stakeholders and be committed to providing a safe working environment.
- Actively participate in Concern accountability initiatives (communication strategy, participation and CRM for example) ensuring that they are integrated into the project
- Undertake other related duties as may reasonably be assigned by the Shared service accountant and Country Director.
Your skills and experience will include:
Education, Qualifications & Experience Required:
- Accountancy degree/masters
- 3-5 years-experience in a similar position ideally including previous Concern experience
- Experience in developing staff technical and management capacities
- Experience managing donor grants
- Fluent in English and French
- Empathy with Concern’s goals and a commitment to capacity building, protection and participation including Concern’ s P4
- Familiarity with broader systems development including procurement, logistics, HR and IT.
- Experience of working/living in insecure and sensitive environments
- Ability to work under pressure to meet tight deadlines
- Strong attention to detail
We would also like:
- Experience of working in Africa (or elsewhere under similar conditions) would be an advantage.
- Fluency in written and spoken French & English.
- Ability to organise and prioritise workload, using initiative when appropriate.
- Good team player, flexible and capable of working with a multinational country team, politically and culturally sensitive.
- Ability to cope with stress; work under pressure often to strict deadlines.
- Flexibility, adaptability, sense of humour, and patience.
- Ability to motivate and develop skills of others.
- Facilitation and interpersonal skills.
- Analytical and problem solving skills.