Data Information Assistant

Food and Agriculture Organization

Jakarta, Indonesia

Experience: 3 to 5 Years

Skill Required: Media and Communication

FAO Indonesia through Emergency Center for Transboundary Animal Diseases (ECTAD) program manage and roll out the Global Health Security Program (GHSP) in Indonesia. GHSP works with the Government of Indonesia to maintain health resilience across human-animal environment interface, which is a global priority, particularly on Zoonoses, Emerging Infectious Diseases (EID) and Antimicrobial Resistance (AMR). GHSP is expected to strengthen Indonesia’s health system and increase its capacity in preventing, detecting, and responding to Zoonoses, especially those with pandemic potential and AMR. GHSP works multi-sectoral with a One Health approach. ECTAD also manages other projects such as Foot Mouth Diseases/Lumpy Skin Diseases (FMD/LSD), African Swine Fever (ASF), World Wet Market (WWM), Strengthening AMR NAP, etc therefore not only technical team but also monitoring evaluation teams are required to support the effectiveness of program and project implementation to meet their targets and deliverables.
The Data Information Assistant (DIA) will work under the overall supervision of the FAO Country Representative, the technical supervision of the FAO ECTAD Country National Veterinary Advisor (CNVA) and the day-to-day technical supervision of the FAO ECTAD National Monitoring and Evaluation (M&E) Specialist. 
The incumbent will work in close collaboration with the Senior Software Engineer, other FAO Technical team, relevant sub-directorates of the Directorate of Animal Health (DAH), Directorate General of Livestock and Animal Health Services, other national authorities, and agencies that responsible for conducting Global Health Security Program in Indonesia. The Data Information Assistant will be responsible but not limited to collect, to storage and to maintain of accurate and good quality ongoing project monitoring and evaluation data, and to develop on- and off-line tool of monitoring data collection.
Tasks and responsibilities:
  • Manage the regular submission of national and sub-national project databases, and distribute them to relevant technical teams while storing their backups off-site regularly;
  • In collaboration with the Senior Software Engineer, support the M&E system by developing tools of data collection of project monitoring and evaluation as well as updating and maintaining the indicator tracking of GHSP logical framework.
  • In collaboration with Senior Software Engineer, provide input for the development and maintenance of the project website and database for M&E activities, including data validation/integrity, checks/quality control and pilot testing of new databases; analyze database usage and present findings to improve performance and decrease reporting errors.
  • Provide technical support on data and information analysis for the development of GHSP success stories and reports, including its presentation in the appropriate reporting system.
  • In collaboration with the FAO technical team, monitor regular M&E database collection and quality, data updates, and ensuring regular submission by providing a consolidated monthly data monitoring report, semi-annually data monitoring reports, annually data monitoring report, and automated regular reports,
  • In coordination with the FAO technical teams, proactively provide suggestions/analysis to improve data and information collection, communication and regular reviews of data and information submission.
  • Ensure that project M&E data including training activity in details and its instruments are maintained and cleaned into the database, managed in a proper filing system and updated in a timely manner in the server.
  • Assist in the installation of project databases while providing potential backups and technical support on data collection as required.
  • Prepare special queries and provide ad hoc reports and data analysis as needed and present the compilation including findings.
  • Provide input for FAO and donor reports.
  • Participate and provide inputs in annual project planning activities.
  • Provide an End-of-Assignment report on work carried out; and 
  • Perform other related duties as required and related to the M&E activities.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
  • University degree in Computer Science or Computer Engineering or at least bachelor’s level of other similar technical discipline or equivalent demonstrable M&E experience particularly on computer programming.
  • Minimum 3 years’ experience in monitoring & evaluation area or related field.
  • Experience in the usage of computers and office software packages (MS Word, Excel, Access, Power Point, etc) and advanced knowledge of database packages, statistical data analysis experience as well as experience in using but not limited to database queries.
  • Experience in handling operational issues of database management and computer programming.
  • Working knowledge of English.
  • National of the country
Technical/Functional Skills: 
  • Ability to work with individuals of different cultural / national backgrounds;
  • Good interpersonal and communications skills;
  • Ability to work with minimum supervision and results oriented;
  • Experience with the MS Office, database software and statistical software.
  • Excellent ability to speak and write English and Bahasa Indonesia;
  • Familiarity with operational issues of use of forms in field work, data collection, database management, and report generation.
  • Excellent interpersonal and communications skills with well-developed analytical and writing/presentation skills
  • Team player, able to work respectfully and cooperatively with colleagues or different national and cultural backgrounds. 
  • Desirable to have specialized formal training on IT systems, databases, business software, and/or web-based applications.
  • Desirable to have experience in using SQL Query language for database manipulation and reporting is necessary.
  • Having capabilities in IT programming and knowledge.
  • Attention to detail, flexible, reliable, and results-oriented under tight deadlines with minimum supervision; personal commitment to development.