The Goldozi Project (“Goldozi,” embroidery in Dari) is a four-year USAID-funded project, awarded to FHI 360 under the Afghan Jobs Creation Program (AJCP), focused on creating and/or improving jobs in the embroidered products value chain for 15,000 women embroiderers and 500 predominantly female sales agents. Goldozi will pull from a large pool of talented Afghan women embroiderers to upgrade their skills, establish a class of professional intermediaries, create linkages in local, regional, and international markets, and disseminate market information. Simultaneously, Goldozi seeks to generate domestic and international demands for Goldozi-supported product lines.
The Deputy Chief of Party (DCOP) is responsible for all aspects of Operations, Grants and Monitoring and Evaluation (M&E), including asset administration, procurement, logistics, HR, office management and security, and will assist the Chief of Party (COP) with financial oversight, management of sub-granting processes and responding to internal and external audits. S/he will ensure that the program implementation is compliant with FHI 360’s policies and with USAID rules and regulations. The DCOP will support strategic program management, ensuring coordination and collaboration across program components, work planning, budgeting, reporting, and timely achievement of program deliverables. In the absence of the COP, s/he will represent the project to external stakeholders including government officials and donors and will supervise project staff to ensure that project activities are completed in a timely manner and are of high technical quality.
RESPONSIBILITIES AND TASKS
- Lead the grants-based implementation in close consultation with the Associate Director of Programs.
- In close consultation with the Grants Manager, oversee the quality of the grant management cycle, sub-grantees, short-term consultants, M&E, and grant making activities.
- In close consultation with the Grants Manager, ensure proper grant startup and close-out procedures are in line with sub-grant requirements, policies and procedures.
- Review sub-grantees’ reports to ensure accuracy, dissemination and learning.
- Ensure that both FHI 360 and USAID rules and regulations are adequately understood and adhered to by all sub-grantees.
- Ensure training and technical assistance is provided to grantees in reporting, general and financial management.
Procurement and Logistics:
- Ensure procurement needs are listed on the procurement tracker and shared with the Procurement Manager.
- In consultation with the Procurement Manager, ensure all procurement packages (sub-grants, vendor contracts, etc.) are in compliance with US government regulations and FHI 360 policy prior to the COP’s approval and/or submission to the FHI 360 regional office.
Administration and Security:
- Ensure the project is compliant with FHI 360 policies and USAID rules and regulations.
- Work closely with FHI 360 regional staff (Finance, HR and CMS) to fully utilize and interpret all current reports, as well as create new reports/tools and improve current reports/tools.
- Work closely with the Security & Logistics Manager to ensure staff safety and adherence to staff transportation and vehicle utilization policies.
Monitoring and evaluation:
- Oversee and directly contribute to the development and implementation of M&E tools and systems to improve ability to collect, interpret and aggregate data that demonstrate impact and program accountability and progress.
- In collaboration with the M&E Manager, develop and support the design and implementation of end of project evaluations, surveys and other components of the program M&E system.
- Develop high quality quantitative and qualitative methods and participatory methodologies to monitor program quality for performance and results.
- Provide training to staff, primary stakeholders, and implementing partners on M&E components in project design such as monitoring plans, assessments, reviews, surveys and evaluations.
- Design program learning plans and organize trainings in M&E and program learning goals, objectives, and findings to grantees and other relevant stakeholders.
- Manage the preparation and presentation of work plans, M&E plans, and all reports with the Chief of Party and the HQ-based Technical Director.
Human resource management:
- Supervise day-to-day operations of assigned staff, focusing on mentoring teams and building their capacity.
- Mentor the Ops/HR Specialist to ensure all HR matters and recruitment needs are managed in close consultation with the FHI 360 Associate Director of HR.
- Provide operational and management leadership, develop strategies and participate in the design and implementation of project activities in coordination with project technical experts.
- Perform other duties assigned by the COP and/or the Technical Director, and represent the project in the absence of the COP.
- Minimum 5 years of experience required in the design, management and implementation of international development projects and demonstrated experience working on development activities with donors, civil society organizations, and/or private sector foundations.
- Demonstrated experience with USG programs at senior management levels, and at least 3 years of experience with USG development programs, including USAID.
- Demonstrated experience required in awarding grants and overseeing quality and compliance in grant implementation, including performance monitoring, tracking data quality, data management, and/or training in performance management topics.
- Demonstrated experience with leading monitoring and evaluation research teams in large international programs and prior experience conducting quantitative and qualitative research in field-based positions.
- Demonstrated ability to manage projects, consultants, set realistic priorities, and plan for the successful implementation of programs required.
- Demonstrated ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants, and recipients of assistance required.
- Excellent written and oral communication skills in English required; written and oral communications in Dari and Pashto preferred.