Purpose of the position:
The Deputy Chief of Party (Deputy Program Director) is responsible for the management of the anticipated USAID-funded Homes and Communities Activity. This potential five-year award will improve home and community support for literacy learning. S/he ensures proper grant implementation, financial accountability, staffing, planning and reporting as assigned by Chief of Party. Please note that this position is contingent upon funding and donor approval.
The Deputy Chief of Party (DCoP) will be responsible for providing technical input to guide planning, implementation, monitoring, evaluation, and reporting. S/he will also be responsible to liaise with counterparts and partners at the technical level, provide opinion on the soundness and feasibility of new approaches, train staff on key concepts and improve their technical competencies, and manage an effective learning process to make adjustments as needed.
The major responsibilities include:
- Direct and oversee World Vision's work in an assigned grant, ensuring that all grant goals are met
- grant goals are met on time and within the budget
- Research new funding opportunities and develop funding proposals
- Funding is available for grant implementation
- Organize and direct the work of grant staff and short-term advisors.
- Provide supervision, training and performance management.
- Staff performance is at expected level, staff is motivated, short-term advisors know what is expected and are able to deliver outcomes.
- Capable and engaged team.
- Establish and maintain effective reporting, evaluation, and internal communication.
- Ensure timely and accurate reports that meet donor requirements.
- Effective reporting and monitoring are in place.
- Reports are accurate and submitted on time.
- Develop and update workforce planning.
- Demonstrate strong staff management practices, consistent with WV policies, donor requirements and local laws.
- Ensure proper technical capacity of staff is available.
- Strong people management practices, workforce planning is up to date and is implemented as required
- Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and Support Office (SO) IPGs
- Grant is implemented within allocated budget
- Accurate and diligent financial reporting is in place
- Ensure grant expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure clean audits
- Grant expenses are well managed
- Oversee supplies and equipment acquisition, disposition, and management in compliance with WV internal and donor requirements
- Procurements plan is implemented in accordance with WV procurement systems and protocols
- Supplies and equipment are available when required for grant implementation
- Liaise with host government officials, local communities and other organizations as appropriate
- Strong representation of grant on different level is established
- Carry out additional responsibilities and projects as assigned by Chief of Party.
- Attend and participate in weekly chapel services and daily devotional meetings
- Spiritual nurture growth
Minimum education, training and experience requirements to qualify for the position:
- Master's degree in the relevant field or equivalent experience in program management
- At least seven (7) years of relevant working experience. Minimum of five (5) years of experience working in Rwanda is desirable
- Proven ability to manage technical assistance teams
- Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country
- Experience in integrating gender and youth into complex programming (inclusive programming)
- Strong interpersonal skills to maintain good relations with relevant partners including government, donors and other partners
- Familiarity with USAID requirements
- Strong presentation and report writing skills
- Well-organized, able to work independently, skilled at handling multiple tasks, diplomatic and able to adhere to deadlines.