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Project Overview and Role
Transparency and Accountability to improve Economic Development and Service Delivery (TRACTION) - Malawi is a five- year (2019 - 2024) UK Department for International Development (DFID) funded programme that seeks to address specific problems that are severely hindering economic growth and undermining service delivery in Malawi. The programme will use a problem-driven approach to address specific issues that people care sufficiently about and where there is a likelihood of being able to tip the balance of power. TRACTION will support coalitions of government, civil society, private sector actors, politicians and others to work together for change in a number of specific areas.
TRACTION is split into three main components:
- Issue Based Programme
- Social Accountability
- PEA Fund
As part of the Programme Management Leadership Team (PMLT), the DTL is expected to undertake the following:
- Actively participate in the development of the evolving TRACTION programme strategy, bringing together the content and effective delivery systems
- Attendance and active participation at weekly staff meetings, including leading such meetings in the absence of the team leader
- Work closely with the other PMLT members to ensure a consistent understanding of the programmes aims, approach and direction, including providing an internal challenge function when necessary
- Strategy and Operational Planning and Project Management
- Support the TL to ensure the programme is on track to meet log-frame and related indicators as well as payment milestones and KPIs, this will involve;
- Preparation of the quarterly and annual work plans and budgets, including their regular maintenance and update
- Lead the evolution of tools and frameworks that helps the team to manage their work plans efficiently and effectively through achieving joined up planning based on the RASCI framework. Ensure that this is properly categorised in terms of risks and in a format which helps the team to deliver on time
- Monitor implementation progress across the programme, particularly in the issue-based projects and escalate any areas of concern or risk to the TL in a timely manner
- Development and implementation of plans for knowledge management and programme communications.
- Support the team leader in the development of quarterly and annual progress reports required by the client
Implementation of the Issue-Based Projects
The DTL is expected to lead the programmes implementation of the issue-based projects including:
- Ensure the development of the initial long and short-list of issues for consideration by the programme
- Supporting the Issue Based Manager to develop specific workplans for each of the issue-based projects
- Ensure learning from each IBP is integrated into a revised technical approach for the specific project and the development of future IBP workplans and approaches
- Work with the Monitoring Learning and Adaptation Manager to facilitate Quarterly Reflection Meetings, including agenda planning and lesson learned sessions
- Supporting the Issue Based Manager to develop specific Terms of Reference for short terms consultants engaged on each of the IBPs
- Ensure that project milestones and key deliverables related to the IBP work are completed on time and to a high standard. For the inception phase this will mean ensuring the delivery of the following:
- Learning Strategy developed related to IB change strategies (April 2020)
- Revised technical approach based on learning from Pilot issue-based project (May 2020)
- First issue-based project strategy designed (July 2020)
Human Resource Management
Effective and professional management of direct reports, including:
- Performance Management, setting Key Performance Indicators, probation and performance appraisals, implementing performance improvement plans as necessary
- Effective implementation of all safeguarding policies and procedures as relate to the project.
- Ensuring adherence to all Palladium policies and procedures for the management of programme staff
As part of the PMLT the DTL is expected to:
- Provide the necessary information to the Operations & Finance Manager for the creation of monthly, quarterly and annual programme budgets
- Exercising their signatory and approval authority with due care including:
- Thoroughly reviewing all financial documentation, ensuring accuracy and validity of all information
- Ensuring the programme provides and demonstrates good Value for Money in its financial management
- Support the TL in ensuring compliance with DFID and Palladium Financial policies and procedures
- Extensive management experience, proven ability to deliver
- Willingness to live and work in Lilongwe
- Experience working on or managing donor funded development projects in Malawi (or region if relevant)
- Experience working on or managing adaptive governance programmes (advantageous)
- Experience working on or managing DFID programmes (advantageous)