Digital Publications Specialist

Food and Agriculture Organization of the United Nations, Rome, Italy

Skill Required:, Media and Communication
Preferred Experience: 
5 years
Closing Date for Applications: 
31st January, 2019

Job Description

Organizational Setting

The Office for Corporate Communication (OCC) is responsible for all corporate and internal communication activities of the Organization. It ensures coherence and consistency in FAO’s corporate messaging and communications’ outputs, as well as enables cost-effectiveness in use of communication-related resources across the Organization.

FAO Consultant/PSA and Call purpose

The purpose of this call is to attract talent with experience and background in the area of communication to populate
Consultant/PSA rosters for the Digital Publications Specialist profile.

Reporting Lines

The Consultant/PSA will report to the Information and Communication Officer responsible for the Digital Publishing team, under the overall supervision of the Chief, OCCP.

Technical Focus

The Publishing Workflow System (PWS) ensures efficient digital publishing for the Organization. It has been designed to help divisions and offices plan their publishing products and to provide a quality control for the production of cost-effective, high-quality and targeted publications. The FAO Document Repository (FDR) provides online access to all FAO publications and documents and represents the institutional memory of the Organization.

Tasks and responsibilities

All work will be undertaken in compliance with the corporate guidelines, standards and policies.

The consultant/PSA will:

  • Perform quality control of FAO publications through the dedicated system, the Publications Workflow System (PWS) and in accordance with the Quality Control guidelines; Publishing at FAO – Strategy and guidance; FAO house style; FAO terminology.
  • Liaise with the OCC Copyright team to ensure correct use of FAO and non-FAO logos on publications.
  • Provide disclaimers and issue ISBN, job numbers, and barcodes, using the PWS.
  • Operate the PWS system providing feedback to users.
  • Participate in managing the dedicated inbox, archiving the messages in the appropriate folders.
  • Support the team in other related tasks, such as replying to urgent requests for PWS support.
  • Input and enhance records for publications and documents at HQ and decentralized offices to make sure that all intellectual outputs are stored in the FAO Document Repository (FDR) and meet requirements, such as metadata and copyright.
  • Monitor the Web statistics for publications and provide a report on a monthly basis.
  • Assist users for importing large numbers of documents, or updating metadata in existing records. Liaise with users across the Organization and ensure that all requests related to the FDR are addressed in a quick and efficient way;
  • Perform other duties as required.


Minimum Requirements

  • Advanced university degree (for consultants)/ university degree or relevant educational certification (for PSAs) in one of the following: Communication, Library Science, Literary studies, Publishing studies, or a closely related discipline.
  • One year (Category C consultant/PSA) or five years (Category B consultant/PSA) of relevant experience in in the field of publishing and communication;
  • Working knowledge (Level C) of English and limited knowledge (Level B) of French, Spanish, Arabic, Chinese, or Russian (for consultants); working knowledge (Level C) of English (for PSAs).

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Experience in the field of publishing and communication such as proof-reading, copy-editing or publishing project management, including digital publishing through online channels;
  • Thorough knowledge of editorial design basics and publishing workflows commonly applied by publishers;
  • Extent and relevance of experience in the publishing sector, including client support.

Selection Criteria

  • Field of work and area of specialization
  • Years of experience
  • Education
  • Language
  • Assessment through interview


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