Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and Role
The Director of Finance and Administration will be a vital member of the newly USAID-funded $250 Million CATALYZE project. CATALYZE is a DC-based, global innovative finance project which will mobilize $2 Billion in blended finance over an eight-year period. CATALYZE will serve as a "platform of platforms" that will provide services to many missions and bureaus that "buy in" to tap the CATALYZE investment and pay-for-results project management expertise.
The DFA will provide overall management of project finances, operations, administration, logistics, procurement, and budgeting, with the goal of ensuring that the program is implemented in accordance with USAID and Palladium rules, regulations and procedures. Supervision will range in scope from daily oversight of various aspects of project operations, including procurements and budgeting to working with senior technical leadership to ensure that the project has effective systems in place to facilitate timely and responsive management of multiple concurrent activities across various countries and regions.
Provide financial and operational leadership and support in the following:
- Set up and oversee the project's financial and accounting management systems at home office and across field offices as CATALYZE's global presence expands
- Serve as the central point for coordination and communication related to the project's financial administration, human resources, subawards, and budgets
- Manage and supervise project team members as assigned
- Oversee grants and subcontracts procurement, execution and compliance practices, in close coordination with the Subawards and Procurements Manager
- Participates in field start-up operations and processes as required, including overseeing procurement of office facilities, establishing security agreements, activating office utilities and management of relationships with landlords and other service providers
- Ensures continual review of internal and strategic controls, risk assessments and maintenance of the project's records in compliance with client, company, and local policies
- All other duties as deemed necessary
- Oversee implementation and ongoing adherence to Palladium's finance and accounting procedures
- Manage budgeting for multiple concurrent regional and country buy-ins, while tracking expenditures across various USAID funding streams
- Review monthly field cash requests and budget reports
- Work with the CATALYZE Executive Director and Palladium Project Director on monthly revenue forecasts
- Oversee management of the project's foreign bank accounts according to company policies and procedures
- Review the project's client invoices for accuracy and compliance with USAID cost principles and allowability guidelines
- Coordinates and supports project audits as required
- Provides timely and accurate financial reports to clients and home office
- Work with Palladium Talent Management team to ensure appropriate staffing and training for all CATALYZE activities
- Manage the project's performance appraisals systems and local compensations plans
- Negotiate daily rates with short-term international consultants and prepare salary verification forms and justifications
- Coordinate and execute employment contracts and modifications for project field staff and international consultants, in coordination with Project Delivery team members
- Maintain individual records with contracts, detailed scopes of work, deliverables, salary histories, etc. for all consultants
- The role reports to the Executive Director, CATALYZE
- The role will be required to liaise closely with members of the Palladium Project Management Unit, a variety of home office support staff, implementing partners, and clients
- Advanced formal training or education in accounting, financial management, business administration or related disciplines
- Extensive experience in the administrative and financial oversight of large and complex projects, with management of global programs a plus.
- Proven experience managing procurements, compliance systems, and regular financial reporting under USAID contracts
- Proactive problem-solving, decision-making and good judgment skills
- Demonstrated ability and commitment to manage and protect confidential information
- A high attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities
- Ability to communicate effectively with managers, colleagues, service providers and clients across a variety of settings, countries, and work environments
- Excellent English language communication skills; fluency in an international language a plus
- Familiarity with the inclusive finance, blended finance, and impact investing fields a plus