The Director of Administration and Finance (DAF) will support an anticipated USAID-funded project to support the National Reading Program. The “Bridge” activity will support the Moroccan Ministry of Education to: a) analyze and remediate challenges in the upper primary grades in key subject areas (to include Arabic literacy, and, potentially, math and science); b) reform instruction in the middle school grades in both literacy (Arabic and English) and, to the degree possible, STEM-related subjects (math, sciences, and technology). Lessons learned from these pilot interventions will be used to support policy dialogue and the scale up of national education reforms. The Director of Administration and Finance has senior level responsibility for the budget, general finance and administration function/staff at the overall project level. He/she translates the project’s financial strategy into tactical plans, reporting requirements, procedures and processes and ensures the project’s compliance with FHI 360 and USAID procedures, rules and regulations.
The DAF will be responsible for the leadership and strategic direction of HR, purchasing, contracting, facilities, and travel activities. S/he will provide management direction to ensure effective operations, seeking compliance with government regulations, satisfaction among internal clients, and constant improvement of operations. The DAF will participate in long-term organizational planning – particularly supporting efforts to minimize fixed costs. S/he will keep abreast of many aspects of the organization’s initiatives in order to make informed decisions and adjust priorities as needed. Responsibilities include developing and overseeing financial plans and policies, accounting practices and procedures, and ensuring that the project’s financial and strategic goals are attained. The DAF will implement successful strategies to improve quality of service, productivity, and cost efficiency. The position will be based in Rabat, Morocco, and will report to the Chief of Party.
Essential Job Functions: Duties and Responsibilities
- In charge of managing the Administration & Finance team, the DAF supervises all
- activities relating to the accounting, financial, management control and general services of the
- organization and its related entities (Human Resources, IT, Contracts / Purchasing and
- Admin). Ensures that the team provides compliant and efficient support to the project’s activities;
- Oversees the monitoring and the liquidation of advances for workshops, staff, partners and consultants;
- Manages salary preparation and tax return statements;
- Organizes and works with program/grant staff to establish a grants management system and is responsible for overseeing the issuance of grant agreements and contracts with local partners. These responsibilities include: contributing to the development of Request for Applications (RFA); assessing sub-awardees' administrative and financial management capacity before signature of a subaward, assisting with the preparation and review of subaward budgets in partnership with the technical / programmatic team, and providing training to partners in administrative and financial management skills;
- Oversees the project budget and executes the project’s operational plan; is responsible for the performance and goal achievement of project’s finance, budget, administrative and procurement matters;
- Collaborates with senior leadership on critical and complex aspects of budgetary, financial and administrative reviews and makes operational recommendations;
- Establishes and maintains sound and transparent accounting and fiscal control procedures for financial, subaward and operations aspects of project;
- Ensures compliance with all FHI 360 and USAID financial regulations, preparing and delivering all USAID required audit reports, and ensuring that audit findings and recommendations are properly addressed;
- Contributes to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID;
- Any other duties as assigned
- Bachelor’s Degree or its International Equivalent, in business administration, finance, accounting, international development, or a related field. Master's degree preferred.
- 12+ years related work experience; 5 years of experience in a senior management position is required;
- Must be able to read, write and speak Arabic and/or French, and fluency in English
- Experience working in a Non-governmental organization (NGO) preferred. Experience working with a global, international organization preferred.
- Advanced skills in Excel, Word, and experience using QuickBooks or another computer accounting system.
- At least five years of experience with grants/subaward management;
- Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations and international donor agencies;
- Strong knowledge of US federal regulations (contract and sub-partner management).
- Experience in capacity building in NGO financial accounting
- Expertise in US government costs principles, rules and regulations and their application in
- program decision-making.