Director - Finance & Support Services

World Vision , Nairobi, Kenya

Skill Required:, Finance and Accounts
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
22nd March, 2020

Job Description

Purpose of Position

To provide overall leadership, oversight and management of all aspects of Financial Management, Administration and Information & Communications Technology (ICT) functions ensuring systems are in place to support the World Vision Kenya National Office Strategic and Programmatic objectives.

Major Responsibilities

Major Activities

Leadership, Capacity development and Strategic Partnering

  • Provide strong leadership in Finance, Administration and ICT units ensuring competent and motivated staff are hired and retained.
  • Coordinate professional and personal development of staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.
  • Model Christ-centered servant leadership and support spiritual development of his/her team.
  • Actively participate in the National Office Senior Management/ Leadership team meetings.
  • Attend and actively participate in strategic regional meetings.
  • Facilitate the National Director, Operations, WVK Board and other non-finance staff in understanding and interpretation of financial statements.
  • Ensure partnership finance, administration and ICT policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and WVK Board, as appropriate.
  • Play an advisory and consulting role to the WVK Board
  • Foster effective engagement with the WVK Board on the performance of the finance function.
  • Develop strong networks internally (other National Offices, Support Offices and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.
  • Promote shared resource networks within the region, and the partnership.
  • Participate in the relevant National, Regional, Africa and partnership initiative as required
  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.
  • Design, develop and assess organizational financial management strategies & systems that support grants acquisition and management of the grant program finances

Financial Planning , Budgeting and Stewardship

  • Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met, as well as to chart and execute a strategy in the midst of changing constraints and circumstances.
  • Review alignment of budgets between National Office, projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed.
  • Control of National Office budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.
  • In collaboration with other National Office Directors, advise the National Director on strategic resource acquisition and allocation in line with RWG/VIR (Regional Working Group /Virtual Investment Review) recommendations approved by the Regional Leader.
  • Contribute to the development of World Vision National Office strategic direction and priorities.
  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:
  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.
  • Manage complex funding arrangements across multiple funding streams

Fiscal Accounting, Compliance, Monitoring and Reporting

  • Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.
  • Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.
  • Define and implement efficient and effective internal control systems.
  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.
  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.
  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.
  • Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision making
  • Ensure proper and timely reporting is submitted to all donors. Monitor and control spending to ensure it does not exceed available funding and that core costs are covered.
  • Ensure accountability and financial management of Micro- Enterprise Development (MED) programs.
  • Ensure National Office staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Oversight of Administration & ICT Support Services

  • Provide overall leadership to the ICT function ensuring that the office has reliable, sufficient, connectivity and that the organizations information systems and resources are adequately protected.
  • Provide overall leadership to the Administration ensuring that the National Office is effectively supported and staff have a clean and secure and hospitable place to work.
  • Ensure that the support services function have systems and mechanisms to ensure ministry effectiveness.
  • Ensure improved office/programs connectivity
  • Facilitate and ensure preparation of and adherence to computer usage policies
  • Ensure office disaster preparedness and policies are updated to include new technologies, trends, and threats.
  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:
  • Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination
  • Ensure that WVK provides quality hospitality services to staff and visitors
  • Offer oversight of Fleet management including Transportation and Logistics
  • Work with Security team to ensure a safe workplace. Identify potential hazards and train staff to control risks.
  • Promote benchmarks for determining effective resource utilization in all cost entities like IPC, SMC, DOS, staff equipment and other assets.

Risk Management and controls

  • Manage all risks emanating from the Finance, Administration and ICT functions.
  • Ensure appropriate systems and controls are in place to avoid significant audit risk ratings, both at the National Office and project levels.
  • Coordinate management responses to audits performed to the National Office and projects; ensure they are sent on time to the Audit Department; and that all audit recommendations are implemented timely at all levels.
  • Establish relevant internal controls, configure Sun Systems, ProVision, GEMS and any other required programmes
  • Coordinate adequate preparation for Global Centre and external audits.
  • Implement anti-corruption and fraud strategies

Other :

  • Perform other duties as assigned.

Minimum education, training and experience requirements to qualify for the position:

  • Master’s degree of Commerce or its equivalent
  • Certified Public Accountant of Kenya (CPA-K) or ACCA qualifications
  • Minimum of ten years’ experience of which six must be in a senior management position in a reputable organization.
  • Extensive experience working with Board.
  • Strong experience and skills in Grants Management
  • Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. compliance with statutory reporting requirements.
  • Strong budgetary, financial management and analytical skills.
  • Demonstrable experience in leadership, strategic management, results based management in financial matters.
  • Strong aptitude for organizational change, participatory and servant leadership, innovation, learning, team building.
  • Ability to solve complex problems and to exercise independent judgment.
  • Active Membership to a registered professional Accounting body
  • Excellent Computer skills: especially in Sun accounting systems, spreadsheets, Internet skills.


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