Director, Grant Compliance & Subrecipient Management

Population Services International, Haiti

Job Description

Job title: Director, Grant Compliance & Subrecipient Management, PSI Haiti

Department: Foundation Markets

Based in Port-au-Prince, Haiti

Reports to the Country Representative

Up to 20% travel across Haiti

Up to 10% International travel

Who we are

We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

There are over 7,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.

Join us!

PSI has operated in Haiti as a local NGO for more than 25 years, having launched products ranging from condoms to contraceptives, and ORS to safe water. In line with its institutional development vision, PSI Haiti has deepened its national roots, changing its name to reflect a more local entity now called Organisation Haitienne de Marketing Social pour la Santé (OHMaSS), and developing a more diverse board. Thanks to a dedicated team of 85+ staff members, PSI is the principal recipient of Global Fund resources for Malaria, HIV and TB, with a total of $105M until December 2020.

We are looking for a Grant Compliance & Subrecipient Management Director to support our Global Fund HIV, TB, and Malaria awards that include 16 subrecipients (SRs) as implementing partners across 22 different interventions. The Grant Compliance & Subrecipient Management Director will be responsible for overall grant management for the Global Fund awards, liaising closely with PSI Haiti’s Finance, Supply Chain, and PMU departments, as well as with relevant PSI Washington departments, to ensure contractual and financial compliance to the agreement. The Grant Compliance & Subrecipient Management Director will be the award management point of contact for OHMaSS – either coordinating with Washington for communications originating from Headquarters, or leading discussion originating from Haiti. In addition, a critical responsibility of this position will be overall responsibility for managing and monitoring the SRs to make sure they comply with all contractual and financial terms and conditions of their agreements. The Grant Compliance & Subrecipient Management Director will support the use of all Grants & Contracts organizational tools, support trainings and provide guidance and mentoring designed to build the capacity of both the SRs’ and his/her direct staff to effectively manage GF awards, and provide mentoring to the OHMaSS Finance Department, as needed

This position will report to the Country Representative/Executive Director.

Sound like you? Read on.

Your contribution: You will be responsible for the overall contractual management of PSI’s Global Fund HIV, TB and Malaria awards in Haiti, with an emphasis on SR contract management and monitoring.

You will:

  • Support the interpretation and application of Global Fund rules, regulations, and requirements as they relate to PSI’s role as Principle -Recipient, and to the all identified SRs; ensure OHMaSS complies with all prime/PR and SR award terms and conditions, including programmatic, financial, and contractual deliverables.
  • Assist Program staff in the review and negotiation of subaward agreements, workplans, and budgets (and revisions) as needed.
  • Ensure fluid SR management across all functional departments at OHMaSS by proactively maintaining and adhering to all policies and procedures concerning the relationship with SRs. This includes but is not limited to: the PSI subaward management manual, implementation and archiving of all PSI Essential SR Management tools, and Global Fund specific rules and regulations governing subawards.
  • In consultation with PSI’s Grants & Contracts Department and the PMT, oversee the development of grant management and SR/subaward trainings for PSI Haiti operations (e.g. finance, operations) and program staff on the use of SR management tools.
  • Play a key leadership role in building the capacity of SRs to effectively manage their sub awards and achieve project deliverables, with a focus on accountability, transparency, and quality.
  • Liaise with Global Fund on day-to-day basis, particularly as regards grant reporting, compliance, and subrecipient management.
  • Lead development of all Global Fund donor reporting.
  • Liaise with GIA, to ensure fraud prevention, fraud detection and fraud management as and when required in the Global Fund grant.
  • Prepare responses to Global Fund audit requests and specific reporting requirements for subawards; lead responses to Global Fund management letters as and when they are issued.
  • Ensure that the Senior Subaward Manager conducts regular internal reviews of PSI’s PR and PSI’s SR files to verify compliance of documentation.
  • Lead subaward closeout in accordance with PSI’s and GF’s established policies and procedures.
  • Supervise the Senior Subrecipient Manager and the Capacity-building unit.
  • Mentor newly-hired Director of Finance, as needed.
  • Other duties as assigned.

What are we looking for?

The candidate we hire will embody PSI’s corporate values:

  • Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
  • Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
  • Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
  • Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
  • Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt
  • Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin

The basics

  • Minimum 8 years in international Prime and/or Subaward/Subcontract administration; with minimum 2 years working in a developing country.
  • MS/MA/MBA preferred, but equivalent years of experience may be substituted.
  • Demonstrated experience of coordinating cross-functional teams in the achievement of deliverables.
  • Demonstrated knowledge of project lifecycle management, grant/contract management, and financial management.
  • Demonstrated experience of capacity building and knowledge transfer on procurement and other donor reporting requirements
  • Previous experience with The Global Fund is required; ability to read and understand Global Fund specific award terms and conditions.
  • Highly organized, with an exceptional level of attention to details in all aspects of work responsibilities.
  • Excellent interpersonal skills to effectively interact with all levels of staff and subrecipients.
  • Good oral and written communications skills to effectively communicate with subrecipients, external stakeholders, and PSI staff.
  • Ability to work in a cross-functional team environment.
  • Ability to work effectively in a diverse team environment and effectively promote the PSI’s mission, values, and objectives.
  • French language skills are required
  • Working knowledge of database applications, word processing and Excel, as well as experience with accounting software and budgeting.
  • References will be required.
  • The successful candidate will be required to pass a background check.

What would get us excited?

  • Experienced project manager with strong financial management experience. You have experience managing International Prime Awards and/or Subawards in a developing country, and have the experience and skills to ensure compliance with award terms and conditions, including programmatic and contractual deliverables, with emphasis on financial management experience, while building the capacity of subaward recipients.
  • A connector. You have experience working with Ministries of Health, community-based and international organizations, and global health donors. You area a team player and a leader, and have great interpersonal skills that allow you to effectively interact with all players within the project life cycle.
  • Highly organized. You pay great attention to detail, particularly when abiding by policies and procedures set by funders.
  • Problem solver. You have a proven ability to work collaboratively across departments, cultures and languages, as well as think out of the box to creatively and efficiently solve complex problems.
  • Lover of challenges. You enjoy challenges and conquering them.

STATUS: Exempt

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

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