Division of Finance and Administrative Management

UN Children's Fund, New York, United States

Skill Required:, Finance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
29th August, 2019

Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

For every child, hope..

The Division of Financial and Administrative Management (DFAM) has taken on the responsibility for records management in order to lead the operationalizing of the strategy of technology driven records management to achieve the objectives of a centralized Enterprise Content Management (ECM).

The position is strategically situated in DFAM as the focal point for UNICEF’s centrally managed archives. The position is critical in maintaining easy access to UNICEF Archives and plays an important role in (1) managing documents in line with their ongoing usefulness and significance. (2) supporting the identification of archival value based on the administrative, legal, fiscal, evidential, or historical information contained in the records to justify their continued preservation. (3) providing guidance to the UNICEF staff managing archival holdings, on handling of materials containing sensitive information.

How can you make a difference?

Under the direct supervision of the Chief Administrative Management Section(AMS) in DFAM, the incumbent will be part of the team

responsible for the management of archival holdings at UNICEF NYHQ and support of the organization's archival function. the key functions of this post are as follows:

  • At the direction of Chief, AMS, develop and implement strategies, policies, and procedures for the management of UNICEF’s historical records and artefacts and the facilitation of access to them.
  • Support development, implementation and management of a consistent archival program across UNICEF offices globally.
  • Manage archival holdings at UNICEF NYHQ, both analogue and digital, in accordance with international standards.
  • Manage a Trusted Digital Repository and Archival Management System.
  • Develop and implement a digital preservation programme for the UNICEF Archives.
  • Support UNICEF-wide initiatives for digital preservation and better management of digital collections.
  • Contribute as a subject matter expert to the UNICEF’s information management function in implementing, maintaining, and enforcing records and information management policies across the organization.
  • Promote the UNICEF Archives and the archival function both within the organization and in the outside research community.
  • Assist the Chief, AMS in managing UNICEF Archives as an organizational unit, as required.
  • Perform other related duties, as assigned by the Chief, AMS.

To qualify as an advocate for every child you will have:

EducationAn Advanced university degree (Master’s or higher) in Archival Studies, information management sciences, records management, library management sciences or in a related field with demonstrated expert knowledge of archives- and information management-related international standards, principles and best practices.


  • A minimum of five (5) years of related work experience in archives management.
  • Excellent knowledge of an archival management system (e.g. Atom, Scope Archives, Archives Space, etc.)
  • Experience of working with a Trusted Digital Repository (TDR) is an asset.
  • Experience of working on large-scale digitization projects for documents and multimedia is an asset.
  • Experience of working in an international (preferably a UN) organization is an asset.

Language: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.


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